Municipality of Lakeshore

Minutes of the Regular Council Meeting

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Council Chambers, 419 Notre Dame Street, Belle River
Members Present:
  • Mayor Tracey Bailey, 
  • Deputy Mayor Kirk Walstedt, 
  • Councillor Ryan McNamara, 
  • Councillor Kelsey Santarossa, 
  • Councillor John Kerr, 
  • Councillor Ian Ruston, 
  • Councillor Larissa Vogler, 
  • and Councillor Michael Hoffman 
Staff Present:
  • Deputy Chief Administrative Officer - Chief Financial Officer Justin Rousseau, 
  • Corporate Leader - Growth and Sustainability Tammie Ryall, 
  • Corporate Leader - Operations Krystal Kalbol, 
  • Chief Workforce Development Officer Lisa Granger, 
  • Division Leader - Capital Projects Wayne Ormshaw, 
  • Division Leader - Communication and Engagement Alex Denonville, 
  • Chief Growth Officer Ryan Donally, 
  • Division Leader - Legal Services Zachary Knox, 
  • Division Leader - Legislative Services Brianna Coughlin, 
  • Division Leader - Public Works Jeff Wilson, 
  • Team Leader - Legislative Services Cindy Lanoue, 
  • IT Technical Analyst, Simon Barno, 
  • and Division Leader - Water Management Jason Barlow 

Mayor Bailey called the meeting to order at 5:04 PM in Council Chambers. 

Mayor Bailey called a recess at 5:41 PM and reconvened the meeting at 6:03 PM.

  • 333-10-2024
    Moved ByDeputy Mayor Walstedt
    Seconded ByCouncillor Santarossa

    Move into closed session in Council Chambers at 5:04 PM in accordance with:

    1. Paragraph 239(2)(e) and (f) of the Municipal Act, 2001 to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and advice that is subject to solicitor-client privilege regarding an insurance claim.
    2. Paragraph 239(2)(d) and (k) of the Municipal Act, 2001 to discuss labour relations or employee negotiations, and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality, relating to IBEW collective bargaining.
    Carried Unanimously
  • 334-10-2024
    Moved ByCouncillor Vogler
    Seconded ByDeputy Mayor Walstedt

    Approve minutes of the previous meetings as listed on the Consent Agenda. 

    Carried Unanimously
  • 335-10-2024
    Moved ByCouncillor Santarossa
    Seconded ByCouncillor Ruston

    Receive the items as listed on the Consent Agenda. 

    Carried Unanimously
  • 336-10-2024
    Moved ByCouncillor Santarossa
    Seconded ByCouncillor Ruston

    Award the tender for the Atlas Tube Recreation Centre Glycol Warm Floor Rink Piping project to Lekter Industrial Services Inc. in the amount of $297,000 including applicable HST to be funded in part from the Facilities Reserve to a maximum of $130,000; and

    Approve an additional $167,000 from the facilities reserve in 2025, all as presented at the October 22, 2024 Council meeting.

    Carried Unanimously
  • 337-10-2024
    Moved ByCouncillor Kerr
    Seconded ByCouncillor Ruston

    Direct the Corporate Leader – Chief Financial Officer to submit an application to the Ministry of Sport’s Community Sport and Recreation Infrastructure Fund (CSRIF), Stream 1, for funding to support the repair of the Glycol Piping System at the Atlas Tube Recreation Centre (ATRC), as outlined in the October 22, 2024, Council report titled "Tender Award – ATRC Glycol Piping System Repair Project"; and

    Direct the Clerk to provide a copy of the resolution to the Ministry of Sport as confirmation of Council’s support for the ATRC Glycol Piping System Repair Project application under the CSRIF – Stream 1, 2024 grant cycle.

    Carried Unanimously
  • 338-10-2024
    Moved ByCouncillor Santarossa
    Seconded ByCouncillor Ruston

    Approve the tender award to Fina Construction Ltd. for the Town Hall Renovations in the amount of $994,606.62 (including applicable HST); and

    Approve an overage of $18,607 to be funded from the Facilities Reserves as presented at the October 22, 2024 Council meeting.

    Carried Unanimously
  • 339-10-2024
    Moved ByDeputy Mayor Walstedt
    Seconded ByCouncillor Ruston

    Defer consideration of the project pending further options from Administration regarding the building and location.

    Carried Unanimously
  • 340-10-2024
    Moved ByCouncillor Hoffman
    Seconded ByCouncillor Ruston

    Direct the Clerk to read By-law 99-2024 during the “Consideration of By-laws” to authorize the Mayor and Clerk to execute a Community Benefit Agreement with Tilbury Battery Storage Inc., which is a subsidiary of Boralex Inc. created in partnership with Walpole Island First Nation, as presented at the October 22, 2024 Council meeting.

    Carried Unanimously
  • 341-10-2024
    Moved ByCouncillor Vogler
    Seconded ByCouncillor Ruston

    Receive the report regarding the 2023 Year End Variances for the general (taxation funded), water and wastewater (sanitary sewer) funds;

    Approve the taxation-supported surplus of $2,002,884 for the year ended December 31, 2023;

    Approve a transfer of $1,514,433 to the Assessment Stabilization Reserve;

    Approve a transfer of $333,932 to the Vehicle and Equipment Reserve;

    Approve a transfer of $115,319 to the Plans and Studies Reserve;

    Approve a transfer of $39,200 to the Tree Replacement Reserve;

    Approve a transfer of $169,446 From the Building Services – Operating Reserve Fund to fund the 2023 Accumulated Net Deficit per the draft 2023 Building Services Statement;

    Approve a transfer of $961,437 representing a surplus from Water operations for the year ended December 31, 2023 be transferred to the Water Reserve Fund;

    Approve a transfer of $2,409,808 representing a surplus from Wastewater (sanitary sewer) operations for the year ended December 31, 2023 to the Wastewater (Sanitary Sewer) Reserve Fund;

    Approve reallocation of $1,022,465 from Working Fund Reserve to Fire Vehicles and Equipment Reserve;

    Approve reallocation of $653,328 from Working Fund Reserve to Vehicles and Equipment Reserve; and

    Approve reallocation $468,250 from Working Fund Reserve to Trail-Existing Reserve, all as presented at the October 22, 2024 Council meeting.

    Carried Unanimously
  • 342-10-2024
    Moved ByCouncillor Santarossa
    Seconded ByCouncillor Hoffman

    Direct the Chief Workforce Development Officer to execute Option #3 from Appendix A, Chart B: Chart of Compensation Options for Council as presented on October 22, 2024, to be effective January 1, 2024;

    Direct the Chief Workforce Development Officer to execute Options #A, H and I from Appendix A, Chart C: Chart of Benefit and Pension Options for Council as presented on October 22, 2024, to be effective January 1, 2024; and

    Direct the Interim Chief Financial Officer to run a variance of any excess costs as a result any of the options during the 2024 year end.

    Carried
  • 343-10-2024
    Moved ByDeputy Mayor Walstedt
    Seconded ByCouncillor Hoffman

    Defer consideration to the November 5, 2024 Council meeting. 

    Carried Unanimously
  • 344-10-2024
    Moved ByCouncillor Vogler
    Seconded ByCouncillor Hoffman

    Direct Administration to include the detailed design for the replacement of the three cast iron water mains located on Muskie, Anchor and Dockside lanes in Lighthouse Cove for consideration in the 2025 budget. 

    Carried Unanimously
  • 345-10-2024
    Moved ByCouncillor Santarossa
    Seconded ByCouncillor Hoffman

    Appoint Ron Barrette to fill the vacancy on the Committee of Adjustment for the remainder of the 2022-2026 term. 

    Carried Unanimously
  • 347-10-2024
    Moved ByCouncillor Kerr
    Seconded ByMayor Bailey

    Direct Administration to bring a report regarding the Rat Abatement program. 

    Carried Unanimously
  • 348-10-2024
    Moved ByCouncillor Ruston
    Seconded ByCouncillor Vogler

    Move into closed session in Council Chambers at 7:20 PM in accordance with:

    1. Paragraph 239(2)(b) of the Municipal Act, 2001 to discuss personal matters about an identifiable individual, including municipal or local board employees, relating to municipal service delivery.
    Carried Unanimously