Municipality of Lakeshore

Minutes of the Regular Council Meeting

Tuesday, September 10, 2024 at 4:30 P.m. - 9:00 P.m.

Council Chambers, 419 Notre Dame Street, Belle River

Members Present:

• Mayor Tracey Bailey, 
• Deputy Mayor Kirk Walstedt, 
• Councillor Ryan McNamara, 
• Councillor Kelsey Santarossa, 
• Councillor John Kerr, 
• Councillor Ian Ruston, 
• and Councillor Larissa Vogler 

Staff Present:

• Deputy Chief Administrative Officer - Chief Financial Officer Justin Rousseau, 
• Corporate Leader - Community Health and Safety Frank Jeney, 
• Corporate Leader - General Counsel Susan Hirota, 
• Corporate Leader - Growth and Sustainability Tammie Ryall, 
• Corporate Leader - Operations Krystal Kalbol, 
• Division Leader - Bylaw Robert Sassine, 
• Division Leader - Capital Projects Wayne Ormshaw, 
• Division Leader - Communications and Engagement Alex Denonville, 
• Division Leader - Economic and Intergovernmental Affairs Ryan Donally, 
• Division Leader - Legislative Services Brianna Coughlin, 
• Team Leader - Legislative Services Cindy Lanoue, 
• and IT Technical Analyst Erik Pelland 

---

1.

Call to Order

Mayor Bailey called the meeting to order at 4:36 PM in Council Chambers. 

2.

Closed Session

Council returned to open session at 4:52 PM.

Mayor Bailey called a recess at this time and reconvened the open session at 6:00 PM.

• 275-09-2024
  Moved By Councillor Ruston
  Seconded By Councillor McNamara

  Council move into closed session in Council Chambers at 4:36 PM in accordance with:

  1. Paragraph 239(2)(e) and (f) of the Municipal Act, 2001 to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and advice that is subject to solicitor-client privilege regarding an insurance claim.
  2. Paragraph 239(2)(e) and (f) of the Municipal Act, 2001 to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and advice that is subject to solicitor-client privilege regarding an insurance claim.
  Carried Unanimously

3.

Singing of O Canada

4.

Land Acknowledgement

5.

Moment of Reflection

6.

Disclosures of Pecuniary Interest

7.

Recognitions

8.

Announcements by Mayor

9.

Public Meetings under the Planning Act

1.

Additional Residential Units Zoning By-law

Mayor Bailey opened the public meeting at 6:05 PM.

The Chief Growth Officer provided an overview of the report and recommendation of Administration.

Mr. Serban Dumitrescu appeared as a delegate and spoke in opposition to the proposed by-law as it relates to development charges for his own property.  

The public meeting concluded at 6:11 PM.

 

Council returned to the motion at 7:47 PM.

• 286-09-2024
  Moved By Councillor Santarossa
  Seconded By Deputy Mayor Walstedt

  Approve Zoning By-law Amendment ZBA-80-2024 to amend Zoning By-law 2-2012, as amended, to include regulations for Additional Residential Units;

  Direct the Clerk to read By-law 80-2024 during the Consideration of By-laws; and

  Direct Administration to update Section 6.2.1 (t) and Section 4.3.1.4.1 of the Lakeshore Official Plan to align with the Additional Residential Units zoning amendments, through modifications to Official Plan Amendment No. 16, and advise the County of Essex, all as presented at the September 10, 2024 Council meeting.

  Carried Unanimously

10.

Public Presentations

11.

Delegations

1.

Lakeshore Fire Department Community Risk Assessment

Rick Monkman of Emergency Management Group Inc. was present electronically and provided a PowerPoint presentation. 

• 276-09-2024
  Moved By Councillor Ruston
  Seconded By Councillor McNamara

  Approve the Lakeshore 2023 Community Risk Assessment as presented at the September 10, 2024 Council meeting; and,

  Direct the Fire Chief to submit the Lakeshore 2023 Community Risk Assessment to the Office of the Fire Marshal in accordance with Ontario Regulation 378/18 of the Fire Protection and Prevention Act, 1997.

  Carried Unanimously

12.

Completion of Unfinished Business

13.

Approval of Minutes

• 277-09-2024
  Moved By Deputy Mayor Walstedt
  Seconded By Councillor Kerr

  Approve minutes of the previous meeting as listed on the agenda. 

  1. August 13, 2024 Regular Council Meeting Minutes
  Carried Unanimously

1.

August 13, 2024 Regular Council Meeting Minutes

14.

Consent Agenda

• 278-09-2024
  Moved By Councillor Vogler
  Seconded By Councillor Santarossa

  Receive the items as listed on the Consent Agenda. 

  1. 2022 Year-End Financial Ratio and Indicators
  Carried Unanimously

1.

2022 Year- End Financial Ratio and Indicators

15.

Reports for Direction

1.

2022 Year-End Reporting: Audited Consolidated Financial Statements, Building Services Annual Statement, Development Charge Reserve Funds Statement, and 2022 Parkland Dedication Reserve Statement

Cynthia Swift of KPMG was present electronically to answer questions from Council.

• 279-09-2024
  Moved By Councillor Ruston
  Seconded By Deputy Mayor Walstedt

  The Audited Consolidated Financial Statements for the year ended December 31, 2022, be approved;

  The Audit Findings Report of KPMG for the year ended December 31, 2022, be received;

  Administration be authorized to post the 2022 Consolidated Financial Statements on the Municipality of Lakeshore website;

  The Statement of Revenue and Expenses and Accumulated Net Expense for Building Services for the year ended December 31, 2022, be received;

  The Development Charges Reserve Funds Statement, for the year ended December 31, 2022, be received; and,

  The Parkland Dedication Reserve Statement, for the year ended December 31, 2022, be received, all as presented at the September 10, 2024 Council meeting.

  Carried Unanimously

2.

Tender Award – New Bridge over the Leffler Drain for High Tech Drive

• 280-09-2024
  Moved By Councillor McNamara
  Seconded By Councillor Ruston

  Award the tender for the new bridge over Leffler Drain (High Tech Drive) to Rudak Excavating Inc. in the amount of $109,697.28 (including applicable HST), as presented at the September 10, 2024 Council meeting.

  Carried Unanimously

3.

Tender Award – Little Baseline Road Drain East Improvements (Leffler Drain outlet)

• 281-09-2024
  Moved By Deputy Mayor Walstedt
  Seconded By Councillor Ruston

  Award the tender for the improvements to Little Baseline Road Drain East (the Leffler Outlet) to Murray Mills Excavating & Trucking (Sarnia) Ltd. in the amount of $111,545.24 (including applicable HST), as presented at the September 10, 2024 Council meeting.

  Carried Unanimously

4.

2022 Council Vacancy – Ward 2 Councillor

• 282-09-2024
  Moved By Councillor Kerr
  Seconded By Councillor Santarossa

  Declare the position of Ward 2 Councillor vacant, as required by the Municipal Act, 2001; and

  Direct that the vacancy be filled through Option #3 (by-election), as detailed in the report presented at the September 10, 2024 Council meeting.

  In Favour (3)	Councillor Santarossa, Councillor Kerr, and Councillor Vogler
  Opposed (4)	Mayor Bailey, Deputy Mayor Walstedt, Councillor McNamara, and Councillor Ruston

  Lost
• 283-09-2024
  Moved By Deputy Mayor Walstedt
  Seconded By Councillor Ruston

  Declare the position of Ward 2 Councillor vacant, as required by the Municipal Act, 2001; and

  Direct that the vacancy be filled through Option #1 (appoint the person with the next highest votes), as detailed in the report presented at the September 10, 2024 Council meeting.

  In Favour (5)	Mayor Bailey, Councillor Santarossa, Deputy Mayor Walstedt, Councillor McNamara, and Councillor Ruston
  Opposed (2)	Councillor Kerr, and Councillor Vogler

  Carried

5.

2024 User Fee By-Law Schedule Amendments

• 284-09-2024
  Moved By Councillor McNamara
  Seconded By Councillor Santarossa

  Direct the Clerk to read By-law 79-2024, being a By-law to Amend By-Law 95-2023 (2024 User Fee By-law), during the Consideration of By-laws, as presented at the September 10, 2024 Council meeting.

  Carried Unanimously

6.

Additional By-law Compliance Officers

• 285-09-2024
  Moved By Deputy Mayor Walstedt
  Seconded By Councillor McNamara

  Direct Administration to bring forward Option #3 (hire 2 permanent By-law Compliance Officer), as presented at the September 10, 2024 Council meeting, for consideration at the 2025 Budget deliberations; and that discussions be held with CUPE regarding the proposal and service level enhancements prior to Council's deliberations. 

  Carried Unanimously

16.

Notices of Motion

Councillor Santarossa advised of two notices of motion for the September 24, 2024 Council meeting.

Councillor McNamara advised of a notice of motion for the September 24, 2024 Council meeting.

17.

Reports from County Council Representatives

18.

Report from Closed Session

19.

Consideration of By-laws

• 287-09-2024
  Moved By Deputy Mayor Walstedt
  Seconded By Councillor McNamara

  By-laws 65-2024 and 66-2024 be read a third time and adopted; and

  By-laws 79-2024, 80-2024 and 83-2024 be read and passed in open session on September 10, 2024.

  Carried Unanimously

2.

By-law 66-2024, Being a By-law for the Little Baseline Road Drain East (Leffler Outlet)

1.

By-law 65-2024, Being a By-law for the New Road Bridge Over the Leffler Drain (High Tech Drive)

4.

By-law 80-2024, Being a By-law to Amend the Zoning By-law to Regulate Additional Residential Units

3.

By-law 79-2024, Being a By-law to Amend By-law 95-2023 (User Fee By-law)

5.

By-law 83-2024, Being a By-law to Confirm the Proceedings of the August 13, 2024 Council Meeting

20.

Non-Agenda Business

21.

Addendum

1.

Tender Award - Watermain Replacements on West Puce Road and County Road 22

• 288-09-2024
  Moved By Councillor McNamara
  Seconded By Deputy Mayor Walstedt

  Award the tender for Watermain Replacement on West Puce Road and Watermain Replacement on County Road 22 to Shearock Construction Group Inc. for a total project cost of $6,967,049.28, including applicable HST; and

  Approve an additional $2,646,828.28, including applicable HST, to be funded from the Water Reserves ($2,268,617.28) and Roads Reserve funds ($378,211.00) as presented at the September 10, 2024 Council meeting.

  Carried Unanimously

22.

Adjournment

• 289-09-2024
  Moved By Councillor Ruston
  Seconded By Councillor McNamara

  Adjourn the meeting at 8:09 PM.

  Carried Unanimously