Municipality of Lakeshore

Minutes of the Regular Council Meeting

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Council Chambers, 419 Notre Dame Street, Belle River
Members Present:
  • Mayor Tracey Bailey, 
  • Deputy Mayor Kirk Walstedt, 
  • Councillor Ryan McNamara, 
  • Councillor Kelsey Santarossa, 
  • Councillor John Kerr, 
  • Councillor Ian Ruston, 
  • and Councillor Larissa Vogler 
Staff Present:
  • Deputy Chief Administrative Officer - Chief Financial Officer Justin Rousseau, 
  • Corporate Leader - Community Health and Safety Frank Jeney, 
  • Corporate Leader - General Counsel Susan Hirota, 
  • Corporate Leader - Operations Krystal Kalbol, 
  • Chief Workforce Development Officer Lisa Granger, 
  • Chief Information Officer Michael Martin, 
  • Division Leader - Building Morris Harding, 
  • Division Leader - Communications and Engagement Alex Denonville, 
  • Division Leader - Economic and Intergovernmental Affairs Ryan Donally, 
  • Division Leader - Legislative Services Brianna Coughlin, 
  • Division Leader - Public Works Jeff Wilson, 
  • Team Leader - Legislative Services Cindy Lanoue, 
  • IT Technical Analyst Erik Pelland, 
  • Financial Analyst Bin Wu, 
  • IT Technical Analyst Matthew Mancina, 
  • Division Leader - Water Management Jason Barlow, 
  • and Planner II Jacob Dickie 

1.
Call to Order

 

Mayor Bailey called the meeting to order at 5:00 PM in Council Chambers. 

Councillor John Kerr joined the meeting at 7:30 PM. ()

2.
Closed Session

 

Council returned to open session at 5:25 PM and Mayor Bailey called a recess at this time.

Mayor Bailey called the meeting back to order at 6:00 PM.

  • 290-09-2024
    Moved ByCouncillor Santarossa
    Seconded ByCouncillor McNamara

    Move into closed session in Council Chambers at 5:02 PM in accordance with:

    1. Paragraph 239(2)(e) and (f) of the Municipal Act, 2001 to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and advice that is subject to solicitor-client privilege regarding an encroachment matter.
    Carried Unanimously

3.
Singing of O Canada

 

4.
Land Acknowledgement

 

5.
Moment of Reflection

 

6.
Disclosures of Pecuniary Interest

 

7.
Recognitions

 

8.
Announcements by Mayor

 

9.
Public Meetings under the Municipal Act, 2001

 

1.
2024 S.357 Municipal Tax Adjustments

This item has attachments. 
1.2024 S.357 Municipal Tax Adjustments.pdf
2.Section 357 Chart 2024.pdf

Mayor Bailey called the public meeting to order at 6:05 PM.

The Interim Chief Financial Officer provided an overview of the report and recommendation of Administration. 

There were no members of the public present that wished to speak to this matter. 

Mayor Bailey closed the public meeting at 6:06 PM.

  • 291-09-2024
    Moved ByDeputy Mayor Walstedt
    Seconded ByCouncillor Ruston

    Authorize the reduction of taxes under section 357 of the Municipal Act, 2001 totaling $11,530.54 for adjustments affecting the 2022, 2023 and 2024 taxation years, as presented at the September 24, 2024 Council meeting.

    Carried Unanimously

10.
Public Meetings under the Planning Act

 

11.
Public Presentations

 
  • 292-09-2024
    Moved ByCouncillor Ruston
    Seconded ByCouncillor Santarossa

    Move to Item 22.1. 

    Carried Unanimously

22.
Addendum

 

1.
Petition - Opposition to the installation of sidewalks on County Road 46 (east of Abbot Street and Windsor Street)

This item has attachments. 
1.Petition - Opposition to the installation of sidewalks on County Road 46 (east of Abbot Street and Windsor Street).pdf

Gloria Mailloux spoke on behalf of the petitioners in opposition of the installation of the sidewalk. 

  • 293-09-2024
    Moved ByCouncillor Vogler
    Seconded ByDeputy Mayor Walstedt

    Receive the petition as presented at the September 24, 2024 Council meeting.

    Carried Unanimously
  • 294-09-2024
    Moved ByCouncillor Kerr
    Seconded ByCouncillor Santarossa

    Move to Item 16.6. 

    Carried Unanimously

16.
Reports for Direction

 

6.
Belle River Marina Kayak Launch

This item has attachments. 
1.Belle River Marina Kayak Launch.pdf
2.Belle River Marina Kayak Launch Concept and Location Map.pdf
  • 295-09-2024
    Moved ByCouncillor Kerr
    Seconded ByDeputy Mayor Walstedt

    Allow a delegation by Mr. Enright.

    Carried Unanimously
  • 296-09-2024
    Moved ByCouncillor Kerr
    Seconded ByCouncillor Santarossa

    Direct Administration to post a Request for Proposal (RFP) for the purchase and installation of an accessible floating kayak launch dock system, and consult with the user group regarding the location, and preapprove in the 2025 Capital Budget up to $100,000 for the Marina capital budget, as presented at the September 24, 2024 Council meeting.

    In Favour (5)Mayor Bailey, Councillor Santarossa, Councillor Kerr, Deputy Mayor Walstedt, and Councillor McNamara
    Opposed (2)Councillor Ruston, and Councillor Vogler
    Carried

12.
Delegations

 

1.
Lakeshore Fire Department Fire Master Plan

This item has attachments. 
1.Lakeshore Fire Department Fire Master Plan.pdf
2.Lakeshore Fire Master Plan.pdf

Rick Monkman from the Emergency Management Group was present electronically and provided a PowerPoint presentation as overview of the Fire Master Plan.

  • 297-09-2024
    Moved ByCouncillor McNamara
    Seconded ByDeputy Mayor Walstedt

    Receive the Fire Master Plan (FMP) 2023 prepared by Emergency Management Group Inc. and direct the Fire Chief to utilize this plan as a reference document to support fire protection service delivery within the Municipality of Lakeshore over the next ten years (2023-2032); 

    Direct the Corporate Leader - Chief Financial Officer to incorporate the financial investments recommended within the 2023 Fire Master Plan, as part of the multi-year budget, based on prioritization of funding as part of the revised long-term community investment plan; and

    Direct the Fire Chief to report back to Council on the various recommendations provided within the Fire Master Plan through additional staff reports and/or the budget process, as required, all as presented at the September 24, 2024 Council meeting.

    Carried Unanimously

13.
Completion of Unfinished Business

 

14.
Approval of Minutes

 
  • 298-09-2024
    Moved ByCouncillor McNamara
    Seconded ByCouncillor Santarossa

    Approve minutes of the previous meetings as listed on the agenda. 

    1. September 3, 2024 Special Council Meeting Minutes
    2. September 10, 2024 Regular Council Meeting Minutes
    Carried Unanimously

15.
Consent Agenda

 

16.
Reports for Direction

  

1.
Tender Award - ENG-2024-04 Lakeshore 2023 Culvert Replacement

This item has attachments. 
1.Tender Award - ENG-2024-04 Lakeshore 2023 Culvert Replacement.pdf

Councillor Kerr left the Council Chambers at 7:26 PM and was not present for the vote. 

Councillor John Kerr left the meeting at 7:26 PM. ()
  • 299-09-2024
    Moved ByCouncillor Ruston
    Seconded ByCouncillor McNamara

    Award the tender for the ENG-2024-04 Lakeshore 2023 Culvert Replacement located at South Middle Road over Government Drain (PW-BC-02501) to Sherway Construction (Windsor) Limited (1994) Inc for the amount of $391,090, including applicable HST, as presented at the September 24, 2024 Council meeting.

    In Favour (6)Mayor Bailey, Councillor Santarossa, Deputy Mayor Walstedt, Councillor McNamara, Councillor Ruston, and Councillor Vogler
    Carried

2.
Tender Award – 2024 Public Works Salt Storage Facility

This item has attachments. 
1.Tender Award - Public Works East Salt Shed.pdf
  • 300-09-2024
    Moved ByCouncillor McNamara
    Seconded ByCouncillor Ruston

    Award the tender for construction of a new salt facility to Britespan Building Systems of Ontario Inc. in the amount of $240,000 including applicable HST; and

    Award the placement of the asphalt perimeter for the new salt shed to Quinlan Inc.in the amount of $40,094 including applicable HST; and

    Approve the overage in the amount of $65,818, including applicable HST to complete the new salt shed (including site works), as presented at the September 24, 2024 Council meeting.

    In Favour (6)Mayor Bailey, Councillor Santarossa, Deputy Mayor Walstedt, Councillor McNamara, Councillor Ruston, and Councillor Vogler
    Carried

3.
ERP Implementation Plan and Award

This item has attachments. 
1.ERP Implementation Plan and Award.pdf

Councillor Kerr returned to Council Chambers at 7:29 PM.

  • 301-09-2024
    Moved ByDeputy Mayor Walstedt
    Seconded ByCouncillor Vogler

    Defer consideration of the report to the October 8, 2024 Council meeting.

    Carried Unanimously

4.
Property Taxes – Uncollectible 2024

This item has attachments. 
1.Property Taxes - Uncollectible 2024.pdf
2.2024- RTC Chart.pdf
3.Maps.pdf
  • 302-09-2024
    Moved ByCouncillor Santarossa
    Seconded ByCouncillor Ruston

    Authorize the write off of uncollectible property taxes for Roll numbers, 3751 050 000 10075, 3751 210 000 07601, 3751 720 000 09301, 3751 720 000 26600, 3751 740 000 14900, 3751 750 000 26801, from previous years in the amount of $1,568.38, as presented at the September 24, 2024 Council meeting.

    Carried Unanimously

5.
Assumption of Developed Roadways and Municipal Services – Lakeshore New Center Estate (LNCE), Phase 3A

This item has attachments. 
1.Assumption of Developed Roadways and Municipal Services, September 2024.pdf
2.Attachment 1 - Lakeshore New Center Estate Phase 3A Area Plan.pdf
  • 303-09-2024
    Moved ByCouncillor McNamara
    Seconded ByDeputy Mayor Walstedt

    Direct the Clerk to read By-law 87-2024 during the Consideration of By-laws, for the assumption of developed roadways and municipal services for Lakeshore New Center Estate (LNCE) Phase 3A, as presented at the September 24, 2024 Council meeting.

    Carried Unanimously

7.
Extension of Contract for Concessions at the ATRC

This item has attachments. 
1.Extension of Contract for Concessions at the ATRC.pdf
2.RFP for Concessions at Atlas Tube Recreation Centre.pdf
  • 304-09-2024
    Moved ByCouncillor Ruston
    Seconded ByCouncillor McNamara

    Approve extending the current contract with M & M Concessions for the provision of concessions operations within the Atlas Tube Recreation Centre for an additional 2-years and authorize the Corporate Leader – Community Health and Safety Services to execute an extension agreement on the same terms, as presented at the September 24, 2024 Council meeting: and

    Direct the Clerk to read By-law 84-2024 during the Consideration of By-laws.

    Carried Unanimously

8.
2024 Town Hall Renovation Period Temporary Seating Plan

This item has attachments. 
1.2024 Town Hall Renovation Seating Plan.pdf
2.Appendix A Seating Plan for Renovations presentation to Council final 0924 2.pdf
  • 305-09-2024
    Moved ByDeputy Mayor Walstedt
    Seconded ByCouncillor Santarossa

    Direct Administration to fund the costs of the temporary renovation plan through the Facilities Reserve; and

    Implement a pilot project for hybrid work for the period of renovations, all as presented at the September 24, 2024 Council meeting.

    Carried Unanimously

17.
Notices of Motion

 

1.
Councillor Santarossa - Renaud Line Road and County Road 42

This item has attachments. 
1.Councillor Santarossa - Renaud Line Road and County Road 42.pdf
  • 306-09-2024
    Moved ByCouncillor Santarossa
    Seconded ByCouncillor Ruston

    Be it resolved that the Council of the Municipality of Lakeshore request that the County of Essex complete a traffic review for the corner of Renaud Line Rd. and County Rd. 42;

    And that the follow-up report include data over the past 5 years relating to accidents, traffic volumes, and recommended improvements to improve traffic flows and safety.

    Carried Unanimously

2.
Councillor Santarossa - 2025 Budget

This item has attachments. 
1.Councillor Santarossa - 2025 Budget.pdf
  • 307-09-2024
    Moved ByCouncillor Santarossa
    Seconded ByDeputy Mayor Walstedt

    Whereas the Municipality of Lakeshore is currently recruiting for a CAO;

    Whereas a new Councillor will join the Municipality of Lakeshore in the coming months;

    And whereas it would be prudent to ensure appropriate training and preparation time be offered to both of these integral members of Team Lakeshore ahead of Budget presentation and deliberations;

    Be it resolved that the Council for the Municipality of Lakeshore direct administration to defer 2025 Budget Deliberations to January 2025.

    Carried Unanimously

3.
Councillor McNamara - 2025 Capital Projects

This item has attachments. 
1.Councillor McNamara - 2025 Capital Projects.pdf
  • 308-09-2024
    Moved ByCouncillor McNamara
    Seconded ByCouncillor Ruston

    Direct Administration to review the capital projects for 2025 and submit any projects which would require a first charge approval on the 2025 budget for Council approval as to not delay the design or tender process.

    Carried Unanimously

18.
Reports from County Council Representatives

 

19.
Report from Closed Session

 

20.
Consideration of By-laws

 
  • 309-09-2024
    Moved ByCouncillor Vogler
    Seconded ByCouncillor Ruston

    By-law 86-2024 be read a first and second time and provisionally adopted; and

    By-laws 84-2024, 87-2024 and 94-2024 be read and passed in open session on September 24, 2024.

    Carried Unanimously

21.
Non-Agenda Business

 

23.
Adjournment

 
  • 310--09-2024
    Moved ByCouncillor Ruston
    Seconded ByCouncillor McNamara

    Adjourn the meeting at 8:20 PM.

    Carried Unanimously
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