Municipality of Lakeshore

Minutes of the Regular Council Meeting

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Council Chambers, 419 Notre Dame Street, Belle River
Members Present:
  • Mayor Tracey Bailey, 
  • Deputy Mayor Kirk Walstedt, 
  • Councillor Ryan McNamara, 
  • Councillor Paddy Byrne, 
  • Councillor Kelsey Santarossa, 
  • Councillor John Kerr, 
  • Councillor Ian Ruston, 
  • and Councillor Larissa Vogler 
Staff Present:
  • Chief Administrative Officer Truper McBride, 
  • Corporate Leader - Chief Financial Officer Justin Rousseau, 
  • Corporate Leader - Growth & Sustainability Tammie Ryall, 
  • Corporate Leader - Operations Krystal Kalbol, 
  • Division Leader - Capital Projects Wayne Ormshaw, 
  • Division Leader - Civic Affairs Brianna Coughlin, 
  • Division Leader - Community Services Frank Jeney, 
  • Division Leader - Digital Transformation & Cloud Services Michael Martin, 
  • Division Leader - Economic Development & Mobility Ryan Donally, 
  • Division Leader - Engineering and Infrastructure Services Marco Villella, 
  • Division Leader - Public Works Jeff Wilson, 
  • Division Leader - Workplace Development Lisa Granger, 
  • Team Leader - Civic Engagement Alex Denonville, 
  • Associate Lawyer Nuala Kenny, 
  • and IT Technical Analyst, Simon Barno 
Others Present:

  • Team Leader - Legislative Services Cindy Lanoue

     

1.
Call to Order

 

Mayor Bailey called the meeting to order at 4:05 PM in Council Chambers. 

2.
Committee of the Whole session - Strategic Objectives Implementation

 
  • 260-09-2023
    Moved ByCouncillor Vogler
    Seconded ByCouncillor McNamara

    Move into Committee of the Whole.

    Carried Unanimously

1.
Strategic Objectives Implementation

This item has attachments. 
1.Strategic Objectives Implementation.pdf
2.Appendix A - Organizational Review.pdf
3.Appendix B - Culture and Employer of Choice Strategy.pdf
4.Appendix C - Recruitment Challenges.pdf
5.Appendix D Connecting Council Strategic Objectives to Organizational Capacity.pdf
6.Aug 15th 2023 Council Presentation Strategic Objectives.pdf

Mayor Bailey called a recess at 5:38 PM and reconvened the meeting at 6:01 PM.

  • 261-09-2023
    Moved ByCouncillor McNamara
    Seconded ByCouncillor Santarossa

    Receive the presentation regarding Strategic Objectives Implementation. 

    Carried Unanimously
  • 262-09-2023
    Moved ByCouncillor Byrne
    Seconded ByCouncillor McNamara

    Move out of Committee of the Whole.

    Carried Unanimously

3.
Return to Open Session

 

Council returned to open session at 6:01 PM.

4.
Land Acknowledgement

 

5.
Moment of Reflection

 

6.
Disclosures of Pecuniary Interest

 

7.
Recognitions

 

8.
Public Meetings under the Municipal Act, 2001

 

1.
Section 357, Municipal Act Tax Adjustments

This item has attachments. 
1.Section 357 Tax Adjustments 2023.pdf
2.S.357.pdf

Mayor Bailey opened the public meeting at 6:05 PM.

The Corporate Leader - Chief Financial Officer provided a PowerPoint presentation as overview of the application and recommendation of Administration.

There were no members of the public present to speak on this matter.

The public meeting concluded at 6:06 PM.

  • 263-09-2023
    Moved ByDeputy Mayor Walstedt
    Seconded ByCouncillor Santarossa

    Authorize the reduction of taxes under section 357 of the Municipal Act, 2001 totaling $27,830.58 for adjustments affecting the 2021, 2022, 2023 taxation years, as presented at the September 26, 2023 Council meeting.

    Carried Unanimously

9.
Public Presentations

 

1.
Essex Region Conservation Authority - Non-mandatory Service Agreement

 

Tim Byrne from the Essex Region Conservation Authority a video presentation of the annual report and presented information relating to changes in legislation that require non-mandatory service agreements with municipalities. 

10.
Delegations

 

11.
Completion of Unfinished Business

 

12.
Consent Agenda

 
  • 264-09-2023
    Moved ByDeputy Mayor Walstedt
    Seconded ByCouncillor Byrne

    Approve minutes of the previous meeting and receive correspondence as listed on the Consent Agenda. 

    1. September 12, 2023 Regular Council Meeting Minutes
    2. Town of Grimsby - Establishing a Guaranteed Livable Income
    3. Municipality of Durham - Amendments to the Highway Traffic Act
    Carried Unanimously

13.
Reports for Information

 
  • 265-09-2023
    Moved ByCouncillor McNamara
    Seconded ByCouncillor Ruston

    Receive the Report for Information as listed on the agenda.

    1. ZBA-6-2022 – OLT Decision
    Carried Unanimously

14.
Reports for Direction

 

1.
Uncollectible Property Taxes

This item has attachments. 
1.Uncollectible Property Taxes.pdf
2.Maps.pdf
3.Taxes.pdf
  • 266-09-2023
    Moved ByCouncillor Vogler
    Seconded ByCouncillor McNamara

    Authorize the write off uncollectible property taxes for Roll numbers, 3751 050 000 10075, 3751 210 000 07601, 3751 720 000 09301, 3751 720 000 26600, 3751 740 000 14900, 3751 750 000 26801, from previous years in the amount of $18,544.98, as presented at the September 26, 2023 Council meeting.

    Carried Unanimously

2.
Regional Waste Management Program – County of Essex By-law 2023-40

This item has attachments. 
1.Regional Waste Management Program – County of Essex By-law 2023-40.pdf
2.2023-40 Regional Waste Management Initiative By-law_CERTIFIED_UA.pdf
3.Municipality of Lakeshore Regional Waste Discussion August 15, 2023.pdf

Michelle Bishop with the Essex-Windsor Solid Waste Authority, and David Sundin with the County of Essex, were present to answer questions of Council. 

  • 268-09-2023
    Moved ByCouncillor Santarossa
    Seconded ByCouncillor McNamara

    Support and endorse County of Essex By-law 2023-40, being a by-law to transfer all power of the lower-tier municipalities of the County of Essex with respect to the collection of waste and the delivery of such waste in the County of Essex, to the County, pursuant to the provisions of Sections 189 and 190 of the Municipal Act, 2001, S.O. 2001, c.25, as amended.

    In Favour (3)Mayor Bailey, Councillor Santarossa, and Councillor McNamara
    Opposed (5)Councillor Kerr, Deputy Mayor Walstedt, Councillor Byrne, Councillor Ruston, and Councillor Vogler
    Lost

3.
Pedestrian Crossovers (PXOs) – Oakwood Avenue

This item has attachments. 
1.Pedestrian Crossing Treatments - Oakwood Avenue.pdf
2.Lakeshore Discovery School 22June2023.pdf
  • 269-09-2023
    Moved ByCouncillor Byrne
    Seconded ByDeputy Mayor Walstedt

    Direct Administration to proceed with the design and engineering of two (2) pedestrian crossovers (PXOs) and the warrant analysis of a school crossing guard for Oakwood Avenue; and

    Approve funding in the amount of $25,000 (including applicable HST) to complete the design work and warrant analysis, as presented at the September 26, 2023 Council meeting.

    Carried Unanimously
  • 270-09-2023
    Moved ByCouncillor Byrne
    Seconded ByDeputy Mayor Walstedt

    Direct Administration to fund an additional crossing guard for Magnolia and Oakwood for the remainder of 2023 to be funded from the 2023 year end surplus, and add $15,000 as a pre-charge to the 2024 draft Budget to fund an additional crossing guard through the contracted out service.

    In Favour (2)Councillor Kerr, and Councillor Byrne
    Opposed (6)Mayor Bailey, Councillor Santarossa, Deputy Mayor Walstedt, Councillor McNamara, Councillor Ruston, and Councillor Vogler
    Lost

4.
Declaration of Surplus Land - Part of PIN 75072-0456(LT) – Couture Beach Road

This item has attachments. 
1.Declaration of Surplus Land - Part of PIN 75072-0456(LT) - Couture Beach Road.pdf
2.Appendix A - Aerial Map - Couture Beach Road.pdf
  • 271-09-2023
    Moved ByCouncillor Ruston
    Seconded ByCouncillor Vogler

    The portion of land legally known as Part of Lot 16, Concession Broken Front Tilbury, as in R1016085, subject to R1016085; Lakeshore, being "part of" the Property Identifier Number 75072-0456(LT), be closed and declared surplus;

    Administration proceed with conveying the land pursuant to Policy CAD – 284, Closing Sale and Disposition of Streets and Alleys; and

    Direct the Clerk to read By-law 73-2023 during the “Consideration of By-laws”, all as presented at the September 26, 2023 Council meeting.

    Carried Unanimously

5.
Declaration of Surplus Land - PIN 75031-0292(LT) – Rourke Line

This item has attachments. 
1.Declaration of Surplus Land - PIN 75031-0292 - Rourke Line.pdf
2.Appendix A - Aerial Map - Rourke Line.pdf
  • 272-09-2023
    Moved ByCouncillor Santarossa
    Seconded ByCouncillor Ruston

    The portion of land legally known as the Property Identifier Number 75031-0292(LT), 0 Rourke Line Road, be closed and declared surplus;

    Administration proceed with conveying the land pursuant to Policy CAD – 227, Sale and Disposition of Land Policy and directed during the closed session held August 15, 2023; and

    Direct the Clerk to read By-law 72-2023 during the “Consideration of By-laws”, all as presented at the September 26, 2023 Council meeting.

    Carried Unanimously

6.
Procedure By-law

This item has attachments. 
1.Procedure By-law.pdf
  • 273-09-2023
    Moved ByCouncillor Kerr
    Seconded ByCouncillor Byrne

    Defer consideration of the Procedure By-law pending training session with Administration, including proposed changes from the current by-law. 

    In Favour (7)Mayor Bailey, Councillor Kerr, Deputy Mayor Walstedt, Councillor McNamara, Councillor Byrne, Councillor Ruston, and Councillor Vogler
    Opposed (1)Councillor Santarossa
    Carried

7.
Noise By-law Review – Results of Public Engagement

This item has attachments. 
1.Noise By-law Review - Results of Public Engagement.pdf
2.Noise By-law Engagement Summary Report.pdf
  • 274-09-2023
    Moved ByDeputy Mayor Walstedt
    Seconded ByCouncillor Ruston

    Direct Administration to consult with the Ontario Provincial Police regarding the enforcement of noise by-law provisions, and the potential standardized use of decibel meters; and

    Direct Administration to draft a Noise By-law, based on resident feedback and Council discussion.

    Carried Unanimously

15.
Announcements by Mayor

 

16.
Reports from County Council Representatives

 

17.
Report from Closed Session

 

18.
Notices of Motion

 

1.
Councillor Byrne - Accessibility for Student Walking to St. Anne’s and St. William Schools

This item has attachments. 
1.Councillor Byrne - Notice of Motion - Accessible Walking to St. Anne and St Williams schools.pdf
  • 275-09-2023
    Moved ByCouncillor Byrne
    Seconded ByCouncillor Santarossa

    Direct Administration to prepare a report regarding options for accessibility for student walking to St. Anne's High School and St. William Catholic Elementary School relating to the removal of the pedestrian bridge. 

    Carried Unanimously

2.
Councillor Kerr - Tree Debris Removal

This item has attachments. 
1.Councillor Kerr - Notice of Motion - Tree Debris Removal.pdf
  • 276-09-2023
    Moved ByCouncillor Kerr
    Seconded ByCouncillor Vogler

    That Lakeshore have our staff, or a chipping company do a check of all the roads and remove the tree debris left from the last storm.

    In Favour (3)Councillor Kerr, Councillor Byrne, and Councillor Vogler
    Opposed (5)Mayor Bailey, Councillor Santarossa, Deputy Mayor Walstedt, Councillor McNamara, and Councillor Ruston
    Lost
  • 277-09-2023
    Moved ByCouncillor Kerr
    Seconded ByCouncillor Santarossa

    Direct Administration to bring a report in the 2024 Draft Budget on how we will address the chipper needs into the future.

    Carried Unanimously

19.
Question Period

 

20.
Non-Agenda Business

 
  • 278-09-2023
    Moved ByCouncillor McNamara
    Seconded ByDeputy Mayor Walstedt

    Direct Administration to bring forward a report regarding the the Advanced Boulevard package treatment plant, its service area, subsequent closure, impacts of the closure and options on restoring it to operation until such time as sewage conveyance can be extended along County Road 22 to Patillo Road.

    Carried Unanimously

21.
Consideration of By-laws

 
  • 279-09-2023
    Moved ByCouncillor McNamara
    Seconded ByCouncillor Vogler

    By-law 75-2023 be read a first and second time and provisionally adopted; and

    By-laws 72-2023, 73-2023, 79-2023 and 80-2023 be read and passed in open session on September 26, 2023. 

    Carried Unanimously
  • 280-09-2023
    Moved ByCouncillor Santarossa
    Seconded ByCouncillor McNamara

    By-law 78-2023 be read and passed in open session on September 26, 2023. 

    In Favour (7)Mayor Bailey, Councillor Santarossa, Councillor Kerr, Deputy Mayor Walstedt, Councillor McNamara, Councillor Ruston, and Councillor Vogler
    Opposed (1)Councillor Byrne
    Carried

1.
By-law 70-2023, Being a By-law to Provide Rules Governing the Proceedings of the Council of the Municipality of Lakeshore

This item has attachments. 
1.By-law 70-2023 - Procedure By-law.pdf

2.
By-law 72-2023, Being a By-law to Declare Surplus Land PIN 75031-0292 (Rourke Line Road)

This item has attachments. 
1.By-law 72-2023, Being a By-law to Declare PIN 75031-0292 as Surplus (Rourke Line Road).pdf

3.
By-law 73-2023, Being a By-law to Declare Surplus Land Part of PIN 75072-0456 (Couture Beach Road)

This item has attachments. 
1.By-law 73-2023, Being a By-law to Declare a Part of PIN 75072-0456(LT) as Surplus (Couture Beach Road).pdf

4.
By-law 75-2023, Being a By-law for the Sylvestre Drain (Creation of a New Municipal Drain)

This item has attachments. 
1.By-law 75-2023, Being a By-law for the Sylvestre Drain (Creation of a New Municipal Drain).pdf

5.
By-law 78-2023, Being a By-law to Adopt a Workplace Violence and Harassment Policy

This item has attachments. 
1.By-law 78-2023, Being a By-law to Adopt a Workplace Violence and Harassment Policy.pdf
2.Schedule A to By-law 78-2023.pdf

6.
By-law 79-2023, Being a By-law to Adopt a Health and Safety Policy

This item has attachments. 
1.By-law 79-2023, Being a By-law to Adopt a Health and Safety Policy.pdf
2.Schedule A to By-law 79-2023.pdf

7.
By-law 80-2023, Being a By-law to Confirm the Proceedings for the September 12, 2023 Council Meetings

This item has attachments. 
1.By-law 80-2023, Being a By-law to Confirm the Proceedings of the September 12 2023 Council Meeting.pdf

22.
Closed Session

 
  • 281-09-2023
    Moved ByCouncillor Ruston
    Seconded ByCouncillor McNamara

    Council move into closed session in Council Chambers at 8:42 PM in accordance with:

    1. Paragraph 239(2)(e), (f) and (k) of the Municipal Act, 2001 to discuss litigation affecting the municipality, advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board, relating to the Amy Croft area;
    2. Paragraph 239(2)(b) and (d) of the Municipal Act, 2001 to discuss personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations, relating to the recruitment of an employee; and
    3. Paragraph 239(2)(b) of the Municipal Act, 2001 to discuss personal matters about an identifiable individual, including municipal or local board employees, relating to the Chief Administrative Officer performance evaluation.
    Carried Unanimously

23.
Adjournment

 

The meeting was adjourned in closed session at 10:00 PM.

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