Municipality of Lakeshore
Regular Council Meeting Agenda

Tuesday, September 10, 2024 at 4:30 P.m. - 9:00 P.m.

Council Chambers, 419 Notre Dame Street, Belle River

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1.

Call to Order

2.

Closed Session

Note: if the closed session is complete before 6:00 PM, a recess will be called until 6:00 PM and the open session will resume at that time. 

Should the closed session still be in session at 6:00 PM, the open session will resume once the closed session is complete. 

• Recommendation:

  Council move into closed session in Council Chambers at ___ PM in accordance with:

  1. Paragraph 239(2)(e) and (f) of the Municipal Act, 2001 to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and advice that is subject to solicitor-client privilege regarding an insurance claim.
  2. Paragraph 239(2)(e) and (f) of the Municipal Act, 2001 to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and advice that is subject to solicitor-client privilege regarding an insurance claim.
  3. Paragraph 239(2)(b) of the Municipal Act, 2001 to discuss personal matters about an identifiable individual, including municipal or local board employees, relating to the restructuring of Team Leader and Division Lead functions.

3.

Singing of O Canada

4.

Land Acknowledgement

5.

Moment of Reflection

6.

Disclosures of Pecuniary Interest

7.

Recognitions

8.

Announcements by Mayor

9.

Public Meetings under the Planning Act

1.

Additional Residential Units Zoning By-law

• Recommendation:

  Approve Zoning By-law Amendment ZBA-80-2024 to amend Zoning By-law 2-2012, as amended, to include regulations for Additional Residential Units;

  Direct the Clerk to read By-law 80-2024 during the Consideration of By-laws; and

  Direct Administration to update Section 6.2.1 (t) and Section 4.3.1.4.1 of the Lakeshore Official Plan to align with the Additional Residential Units zoning amendments, through modifications to Official Plan Amendment No. 16, and advise the County of Essex, all as presented at the September 10, 2024 Council meeting.
  

10.

Public Presentations

11.

Delegations

1.

Lakeshore Fire Department Community Risk Assessment

• Recommendation:

  Approve the Lakeshore 2023 Community Risk Assessment as presented at the September 10, 2024 Council meeting; and,

  Direct the Fire Chief to submit the Lakeshore 2023 Community Risk Assessment to the Office of the Fire Marshal in accordance with Ontario Regulation 378/18 of the Fire Protection and Prevention Act, 1997.

1.

Rick Monkman - Emergency Management Group

12.

Completion of Unfinished Business

13.

Approval of Minutes

• Recommendation:

  Approve minutes of the previous meeting as listed on the agenda. 

1.

August 13, 2024 Regular Council Meeting Minutes

14.

Consent Agenda

• Recommendation:

  Receive the items as listed on the Consent Agenda. 

1.

2022 Year- End Financial Ratio and Indicators

15.

Reports for Direction

1.

2022 Year-End Reporting: Audited Consolidated Financial Statements, Building Services Annual Statement, Development Charge Reserve Funds Statement, and 2022 Parkland Dedication Reserve Statement

• Recommendation:

  The Audited Consolidated Financial Statements for the year ended December 31, 2022, be approved;

  The Audit Findings Report of KPMG for the year ended December 31, 2022, be received;

  Administration be authorized to post the 2022 Consolidated Financial Statements on the Municipality of Lakeshore website;

  The Statement of Revenue and Expenses and Accumulated Net Expense for Building Services for the year ended December 31, 2022, be received;

  The Development Charges Reserve Funds Statement, for the year ended December 31, 2022, be received; and,

  The Parkland Dedication Reserve Statement, for the year ended December 31, 2022, be received, all as presented at the September 10, 2024 Council meeting.

2.

Tender Award – New Bridge over the Leffler Drain for High Tech Drive

• Recommendation:

  Award the tender for the new bridge over Leffler Drain (High Tech Drive) to Rudak Excavating Inc. in the amount of $109,697.28 (including applicable HST), as presented at the September 10, 2024 Council meeting.

3.

Tender Award – Little Baseline Road Drain East Improvements (Leffler Drain outlet)

• Recommendation:

  Award the tender for the improvements to Little Baseline Road Drain East (the Leffler Outlet) to Murray Mills Excavating & Trucking (Sarnia) Ltd. in the amount of $111,545.24 (including applicable HST), as presented at the September 10, 2024 Council meeting.

4.

2022 Council Vacancy – Ward 2 Councillor

• Recommendation:

  Declare the position of Ward 2 Councillor vacant, as required by the Municipal Act, 2001; and

  Direct that the vacancy be filled through Option #_____, as detailed in the report presented at the September 10, 2024 Council meeting.

5.

2024 User Fee By-Law Schedule Amendments

• Recommendation:

  Direct the Clerk to read By-law 79-2024, being a By-law to Amend By-Law 95-2023 (2024 User Fee By-law), during the Consideration of By-laws, as presented at the September 10, 2024 Council meeting.

6.

Additional By-law Compliance Officers

• Recommendation:

  Approve Option #3, as presented at the September 10, 2024 Council meeting.

16.

Notices of Motion

17.

Reports from County Council Representatives

18.

Report from Closed Session

19.

Consideration of By-laws

• Recommendation:

  By-laws 65-2024 and 66-2024 be read a third time and adopted; and

  By-laws 79-2024, 80-2024 and 83-2024 be read and passed in open session on September 10, 2024.

1.

By-law 65-2024, Being a By-law for the New Road Bridge Over the Leffler Drain (High Tech Drive)

2.

By-law 66-2024, Being a By-law for the Little Baseline Road Drain East (Leffler Outlet)

3.

By-law 79-2024, Being a By-law to Amend By-law 95-2023 (User Fee By-law)

4.

By-law 80-2024, Being a By-law to Amend the Zoning By-law to Regulate Additional Residential Units

5.

By-law 83-2024, Being a By-law to Confirm the Proceedings of the August 13, 2024 Council Meeting

20.

Non-Agenda Business

21.

Addendum

22.

Adjournment

• Recommendation:

  Adjourn the meeting at ___ PM.