Municipality of Lakeshore

Minutes of the Regular Council Meeting

Tuesday, August 15, 2023 at 5:00 P.m. - 9:30 P.m.

Council Chambers, 419 Notre Dame Street, Belle River

Members Present:

• Mayor Tracey Bailey, 
• Deputy Mayor Kirk Walstedt, 
• Councillor Ryan McNamara, 
• Councillor Paddy Byrne, 
• Councillor Kelsey Santarossa, 
• Councillor John Kerr, 
• Councillor Ian Ruston, 
• and Councillor Larissa Vogler 

Staff Present:

• Chief Administrative Officer Truper McBride, 
• Corporate Leader - Chief Financial Officer Justin Rousseau, 
• Corporate Leader - Growth & Sustainability Tammie Ryall, 
• Corporate Leader - Operations Krystal Kalbol, 
• Division Leader - Bylaw Robert Sassine, 
• Division Leader - Civic Affairs Brianna Coughlin, 
• Division Leader - Community Services Frank Jeney, 
• Division Leader - Digital Transformation & Cloud Services Michael Martin, 
• Division Leader - Economic Development & Mobility Ryan Donally, 
• Division Leader - Engineering and Infrastructure Services Marco Villella, 
• Division Leader - Workplace Development Lisa Granger, 
• Drainage Superintendent Jill Fiorito, 
• Team Leader - Civic Engagement Alex Denonville, 
• Associate Lawyer Nuala Kenny, 
• Team Leader - Development Services Kristina Brcic, 
• and IT Technical Analyst, Simon Barno 

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1.

Call to Order

Mayor Bailey called the meeting to order at 5:01 PM in Council Chambers. 

2.

Closed Session

• 223-08-2023
  Moved By Councillor Ruston
  Seconded By Councillor Santarossa

  Council move into closed session in Council Chambers at 5:03 PM in accordance with:

  1. Paragraph 239(2)(c) of the Municipal Act, 2001 to discuss a proposed or pending disposition of land by the municipality relating to the Rourke Line area.
  Carried Unanimously

3.

Return to Open Session

Mayor Bailey called a recess at 5:27 PM. 

Mayor Bailey reconvened the meeting at 6:02 PM.

4.

Land Acknowledgement

5.

Moment of Reflection

6.

Disclosures of Pecuniary Interest

7.

Recognitions

8.

Public Meetings under the Planning Act

9.

Public Presentations

Mayor Bailey provided pins to Council members in relation to Childhood Cancer Awareness.

10.

Delegations

1.

Regional Waste Management Program

Michelle Bishop of the Essex-Windsor Solid Waste Authority, as well as David Sundin and Sandra Zwiers of the County of Essex, provided a PowerPoint presentation regarding a proposed regional waste program.

• 224-08-2023
  Moved By Deputy Mayor Walstedt
  Seconded By Councillor Ruston

  Receive the presentation regarding a Regional Waste Management Program. 

  In Favour (6)	Mayor Bailey, Councillor Kerr, Deputy Mayor Walstedt, Councillor Byrne, Councillor Ruston, and Councillor Vogler
  Opposed (2)	Councillor Santarossa, and Councillor McNamara

  Carried
• 225-08-2023
  Moved By Councillor Santarossa
  Seconded By Councillor McNamara

  Endorse the regional approach to waste management and direct Administration to provide an update on the regional waste management program, County by-law and the logistics of uploading the waste management service at a future Council meeting, all as presented at the August 15, 2023 Council meeting.

  In Favour (3)	Mayor Bailey, Councillor Santarossa, and Councillor McNamara
  Opposed (5)	Councillor Kerr, Deputy Mayor Walstedt, Councillor Byrne, Councillor Ruston, and Councillor Vogler

  Lost

1.

Michelle Bishop - Essex-Windsor Solid Waste Authority and David Sundin and Sandra Zwiers - County of Essex

11.

Completion of Unfinished Business

1.

Delegation of Authority By-law

• 226-08-2023
  Moved By Councillor McNamara
  Seconded By Councillor Santarossa

  Defer consideration for six weeks to seek feedback from Council. 

  In Favour (8)

  Mayor Bailey, Councillor Santarossa, Councillor Kerr, Deputy Mayor Walstedt, Councillor McNamara, Councillor Byrne, Councillor Ruston, and Councillor Vogler

  Carried

12.

Consent Agenda

• 227-08-2023
  Moved By Deputy Mayor Walstedt
  Seconded By Councillor Ruston

  Approve minutes of the previous meetings and receive correspondence as listed on the Consent Agenda. 

  Carried Unanimously

1.

July 18, 2023 Regular Council Meeting Minutes

2.

July 25, 2023 Special Council Meeting Minutes

13.

Reports for Information

Mayor Bailey left Council Chambers at 7:46 PM and returned at 7:48 PM. Deputy Mayor Walstedt assumed the role of Chair during this time. 

• 228-08-2023
  Moved By Councillor Santarossa
  Seconded By Councillor Vogler

  Receive the Report for Information regarding Hydro One Networks Inc. - Community Support Agreement (CSA).

  Carried Unanimously
• 229-08-2023
  Moved By Councillor Vogler
  Seconded By Councillor Santarossa

  Direct Administration to prepare a report regarding the distribution of Community Benefit Funds and associated projects. 

  Carried Unanimously
• 230-08-2023
  Moved By Councillor Kerr
  Seconded By Councillor Ruston

  Receive the Report for Information regarding the Strategic Objectives Implementation and direct Administration to schedule a special Council meeting with a Committee of the Whole for consideration and feedback regarding the Strategic Objectives Implementation. 

  Carried Unanimously

1.

Hydro One Networks Inc. – Community Support Agreement (CSA)

2.

Strategic Objectives Implementation

14.

Reports for Direction

1.

Tender Award – Patrick Murphy Drain, a New Municipal Drain

• 231-08-2023
  Moved By Councillor Byrne
  Seconded By Councillor Ruston

  Award the tender for the Patrick Murphy Drain (a new municipal drain) to Quinlan Inc. in the amount of $125,359.67 (including applicable HST), as presented in the August 15, 2023 Council meeting.

  Carried Unanimously

2.

Lakeshore – Public WiFi

Councillor McNamara left the Council Chambers at 8:15 PM. 

Councillor Ryan McNamara left the meeting at 8:12 PM. ()

• 232-08-2023
  Moved By Councillor Byrne
  Seconded By Councillor Santarossa

  Direct the Clerk to prepare, and the Mayor to execute, a Letter of Support to Gosfield North Communications supporting the deployment of Free Public WiFi at eight (8) Lakeshore public locations, as presented at the August 15, 2023 Council meeting.

  In Favour (7)

  Mayor Bailey, Councillor Santarossa, Councillor Kerr, Deputy Mayor Walstedt, Councillor Byrne, Councillor Ruston, and Councillor Vogler

  Carried

3.

Gosfield North – Belle River Marina WIFI Agreement

Councillor McNamara returned to the Council Chambers at 8:18 PM. 

Councillor Ryan McNamara joined the meeting at 8:13 PM. ()

• 233-08-2023
  Moved By Councillor Kerr
  Seconded By Councillor Byrne

  Approve entering into an agreement with Gosfield North Communications Co-Operative Limited to allow for the existing WIFI access for Marina Slips to remain at the Belle River Marina building, as presented at the August 15, 2023 Council meeting; and

  Direct the Clerk to read By-law 62-2023 during the Consideration of By-laws.

  Carried Unanimously

4.

LiveBarn Agreement – Livestreaming Hockey Games at Ice Rinks at the Atlas Tube Recreation Centre

• 234-08-2023
  Moved By Councillor Byrne
  Seconded By Councillor McNamara

  Approve an agreement between LiveBarn Inc. and the Municipality of Lakeshore for livestreaming services at the Atlas Tube Recreation Centre for a 4-year term, as presented at the August 15, 2023 Council meeting; and

  Direct the Clerk to read By-law 67-2023 during the Consideration of By-laws.

  Carried Unanimously

5.

RFP for Concessions at Atlas Tube Recreation Centre

• 235-08-2023
  Moved By Councillor Ruston
  Seconded By Deputy Mayor Walstedt

  Approve entering into a 1-year contract with M & M Concessions for the provision of concessions operations within the Atlas Tube Recreation Centre, as presented at the August 15, 2023 Council meeting; and

  Direct the Clerk to read By-law 68-2023 during the Consideration of By-laws.

  Carried Unanimously

6.

Belle River Marina and Lakeview Park Traffic Calming and Protection

• 236-08-2023
  Moved By Councillor Kerr
  Seconded By Councillor Santarossa

  Direct Administration to increase Lakeview Park parking lot and marina area traffic calming by completing Option #1 and Option #2, as measures to help protect the boat docks and boat slips at the Belle River Marina; all as presented at the August 15, 2023 Council meeting.

  Carried Unanimously

7.

Supply and Install Generators at Lakeshore Facilities through Non-Competitive Selection

Councillor Byrne left the Council Chambers at 8:45 PM.

Councillor Byrne returned to the Council Chambers at 8:47 PM.

Councillor Paddy Byrne left the meeting at 8:34 PM. ()

• 237-08-2023
  Moved By Councillor Kerr
  Seconded By Deputy Mayor Walstedt

  Direct Administration to re-tender the supply and installation of generators at Lakeshore facilities, and allow all bidders pursuant to the provisions of the Procurement By-law. 

  In Favour (6)	Mayor Bailey, Councillor Santarossa, Councillor Kerr, Deputy Mayor Walstedt, Councillor Ruston, and Councillor Vogler
  Opposed (1)	Councillor McNamara

  Carried

8.

Bylaw Modernization Program

Councillor Paddy Byrne joined the meeting at 8:38 PM. ()

• 238-08-2023
  Moved By Councillor Santarossa
  Seconded By Councillor Kerr

  Defer consideration of the Bylaw Modernization Program report pending the Special Council Meeting for Strategic Objectives Implementation. 

  Carried Unanimously

9.

User Fees By-law Update – Damage to Municipal Property

• 239-08-2023
  Moved By Deputy Mayor Walstedt
  Seconded By Councillor Vogler

  Direct the Clerk to read By-law 66-2023 during the Consideration of By-laws, as presented at the August 15, 2023 Council meeting.

  Carried Unanimously

10.

Housing Accelerator Fund Strategy

• 240-08-2023
  Moved By Councillor Santarossa
  Seconded By Councillor Byrne

  Support in principle the Lakeshore Housing Action Plan and associated initiatives; and

  Direct Administration to proceed with completion of the Housing Accelerator Fund Application, as presented at the August 15, 2023 meeting of Council.

  In Favour (7)	Mayor Bailey, Councillor Santarossa, Councillor Kerr, Deputy Mayor Walstedt, Councillor McNamara, Councillor Byrne, and Councillor Ruston
  Opposed (1)	Councillor Vogler

  Carried

15.

Announcements by Mayor

16.

Reports from County Council Representatives

17.

Report from Closed Session

18.

Notices of Motion

1.

Councillor McNamara - Concept Plan for New Town Hall

• 241-08-2023
  Moved By Councillor McNamara
  Seconded By Councillor Santarossa

  Direct Administration to bring a report to Council with updates on the steps required to complete a concept plan for a new town hall or other alternatives, including recommendations for location and required land assembly.

  In Favour (4)	Mayor Bailey, Councillor Santarossa, Councillor McNamara, and Councillor Vogler
  Opposed (4)	Councillor Kerr, Deputy Mayor Walstedt, Councillor Byrne, and Councillor Ruston

  Lost

2.

Councillor McNamara - Town Hall Advisory Committee

Councillor McNamara withdrew the motion. 

19.

Question Period

• 242-08-2023
  Moved By Councillor Byrne
  Seconded By Deputy Mayor Walstedt

  Direct Administration to prepare a report regarding the expedited installation of pedestrian crossings near Lakeshore Discovery School or crossing guard position. 

  Carried Unanimously
• 243-08-2023
  Moved By Councillor Kerr
  Seconded By Councillor Santarossa

  Extend the meeting past the 9:30 PM deadline.

  Carried Unanimously

20.

Non-Agenda Business

• 244-08-2023
  Moved By Councillor Ruston
  Seconded By Councillor Kerr

  Direct Administration to prepare a report regarding repair of the shade structure at Shanahan Park. 

  Carried Unanimously

21.

Consideration of By-laws

• 245-08-2023
  Moved By Councillor Byrne
  Seconded By Councillor McNamara

  By-laws 62-2023, 65-2023, 66-2023, 67-2023, 68-2023 and 69-2023 be read and passed in open session on August 15, 2023.

  Carried Unanimously

2.

By-law 63-2023, Being a By-law to Delegate Authority

1.

By-law 62-2023, Being a By-law to Authorize an Agreement with Gosfield North Communications Co-operative Limited

3.

By-law 65-2023, Being a By-law to Authorize a Community Support Agreement and a Road Use Agreement with Hydro One Networks Inc.

4.

By-law 66-2023, Being a By-law to Amend By-law 11-2023 (User Fees By-law)

5.

By-law 67-2023. Being a By-law to Authorize an Agreement with LiveBarn Inc.

6.

By-law 68-2023, Being a By-law to Authorize an Agreement with M & M Concessions

7.

By-law 69-2023, Being a By-law to Confirm the Proceedings for the July 18 and July 25, 2023 Council Meetings

22.

Closed Session

• 246-08-2023
  Moved By Councillor McNamara
  Seconded By Councillor Vogler

  Council move into closed session in Council Chambers at 9:31 PM in accordance with: 

  1. Paragraph 239(2)(b) of the Municipal Act, 2001 to discuss personal matters about an identifiable individual, including municipal or local board employees, relating to the Chief Administrative Officer performance evaluation.
  Carried Unanimously

23.

Adjournment

Council was adjourned in closed session at 10:00 PM.