Municipality of Lakeshore
Regular Council Meeting Agenda

Tuesday, August 15, 2023 at 5:00 P.m. - 9:30 P.m.

Council Chambers, 419 Notre Dame Street, Belle River

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1.

Call to Order

2.

Closed Session

• Recommendation:

  Council move into closed session in Council Chambers at ___ PM in accordance with:

  1. Paragraph 239(2)(c) of the Municipal Act, 2001 to discuss a proposed or pending disposition of land by the municipality relating to the Rourke Line area.

3.

Return to Open Session

Note: if the closed session is complete before 6:00 PM, a recess will be called until 6:00 PM and the open session will resume at that time. 

Should the closed session still be in session at 6:00 PM, the open session will resume once the closed session is complete. 

4.

Land Acknowledgement

5.

Moment of Reflection

6.

Disclosures of Pecuniary Interest

7.

Recognitions

8.

Public Meetings under the Planning Act

9.

Public Presentations

10.

Delegations

1.

Regional Waste Management Program

• Recommendation:

  Endorse the regional approach to waste management and direct Administration to provide an update on the regional waste management program, County by-law and the logistics of uploading the waste management service at a future Council meeting, all as presented at the August 15, 2023 Council meeting.

1.

Michelle Bishop - Essex-Windsor Solid Waste Authority and David Sundin and Sandra Zwiers - County of Essex

11.

Completion of Unfinished Business

1.

Delegation of Authority By-law

• Recommendation:

  Direct the Clerk to read By-law 63-2023 during the Consideration of By-laws, as presented at the August 15, 2023 Council meeting.

12.

Consent Agenda

• Recommendation:

  Approve minutes of the previous meetings and receive correspondence as listed on the Consent Agenda. 

1.

July 18, 2023 Regular Council Meeting Minutes

2.

July 25, 2023 Special Council Meeting Minutes

13.

Reports for Information

• Recommendation:

  Receive the Reports for Information as listed on the agenda. 

1.

Hydro One Networks Inc. – Community Support Agreement (CSA)

2.

Strategic Objectives Implementation

14.

Reports for Direction

1.

Tender Award – Patrick Murphy Drain, a New Municipal Drain

• Recommendation:

  Award the tender for the Patrick Murphy Drain (a new municipal drain) to Quinlan Inc. in the amount of $125,359.67 (including applicable HST), as presented in the August 15, 2023 Council meeting.

2.

Lakeshore – Public WiFi

• Recommendation:

  Direct the Clerk to prepare, and the Mayor to execute, a Letter of Support to Gosfield North Communications supporting the deployment of Free Public WiFi at eight (8) Lakeshore public locations, as presented at the August 15, 2023 Council meeting.

3.

Gosfield North – Belle River Marina WIFI Agreement

• Recommendation:

  Approve entering into an agreement with Gosfield North Communications Co-Operative Limited to allow for the existing WIFI access for Marina Slips to remain at the Belle River Marina building, as presented at the August 15, 2023 Council meeting; and

  Direct the Clerk to read By-law 62-2023 during the Consideration of By-laws.

4.

LiveBarn Agreement – Livestreaming Hockey Games at Ice Rinks at the Atlas Tube Recreation Centre

• Recommendation:

  Approve an agreement between LiveBarn Inc. and the Municipality of Lakeshore for livestreaming services at the Atlas Tube Recreation Centre for a 4-year term, as presented at the August 15, 2023 Council meeting; and

  Direct the Clerk to read By-law 67-2023 during the Consideration of By-laws.

5.

RFP for Concessions at Atlas Tube Recreation Centre

• Recommendation:

  Approve entering into a 1-year contract with M & M Concessions for the provision of concessions operations within the Atlas Tube Recreation Centre, as presented at the August 15, 2023 Council meeting; and

  Direct the Clerk to read By-law 68-2023 during the Consideration of By-laws.

6.

Belle River Marina and Lakeview Park Traffic Calming and Protection

• Recommendation:

  Direct Administration to increase Lakeview Park parking lot and marina area traffic calming by completing Option #1 and Option #2, as measures to help protect the boat docks and boat slips at the Belle River Marina; all as presented at the August 15, 2023 Council meeting.

7.

Supply and Install Generators at Lakeshore Facilities through Non-Competitive Selection

• Recommendation:

  Approve the total amount of $688,635.36 (including applicable HST) for supply and installation of seven (7) generators to PowerServe Inc through non-competitive selection;
  Approve the over budget amount of $62,091.68 to be funded from the Facilities Reserves;
  Approve the return of funds in the amount of $1,620,350.00 from the approved Wastewater Capital Budget (2023) to Wastewater Reserves;
  Approve $346,543.68 (including applicable HST) to be funded from the Water Reserves, as presented at the August 15, 2023 Council meeting.

8.

Bylaw Modernization Program

• Recommendation:

  Support the accelerated Bylaw Modernization Program as presented by the Chief Administrative Officer at the August 15, 2023 Council meeting.

9.

User Fees By-law Update – Damage to Municipal Property

• Recommendation:

  Direct the Clerk to read By-law 66-2023 during the Consideration of By-laws, as presented at the August 15, 2023 Council meeting.

15.

Announcements by Mayor

16.

Reports from County Council Representatives

17.

Report from Closed Session

18.

Notices of Motion

1.

Councillor McNamara - Concept Plan for New Town Hall

• Recommendation:

  Direct Administration to bring a report to Council with updates on the steps required to complete a concept plan for a new town hall, including recommendations for location and required land assembly.

2.

Councillor McNamara - Town Hall Advisory Committee

• Recommendation:

  Direct Administration to create a town hall advisory committee, with representation from Council and Administration, to further the planning for town hall.

19.

Question Period

20.

Non-Agenda Business

21.

Consideration of By-laws

• Recommendation:

  By-laws 62-2023, 63-2023, 65-2023, 66-2023, 67-2023, 68-2023 and 69-2023 be read and passed in open session on August 15, 2023.

1.

By-law 62-2023, Being a By-law to Authorize an Agreement with Gosfield North Communications Co-operative Limited

2.

By-law 63-2023, Being a By-law to Delegate Authority

3.

By-law 65-2023, Being a By-law to Authorize a Community Support Agreement and a Road Use Agreement with Hydro One Networks Inc.

4.

By-law 66-2023, Being a By-law to Amend By-law 11-2023 (User Fees By-law)

5.

By-law 67-2023. Being a By-law to Authorize an Agreement with LiveBarn Inc.

6.

By-law 68-2023, Being a By-law to Authorize an Agreement with M & M Concessions

7.

By-law 69-2023, Being a By-law to Confirm the Proceedings for the July 18 and July 25, 2023 Council Meetings

22.

Closed Session

• Recommendation:

  Council move into closed session in Council Chambers at ___ PM in accordance with: 

  1. Paragraph 239(2)(b) of the Municipal Act, 2001 to discuss personal matters about an identifiable individual, including municipal or local board employees, relating to the Chief Administrative Officer performance evaluation.

23.

Adjournment

• Recommendation:

  Council adjourn its meeting at ___ PM.