Municipality of Lakeshore
Regular Council Meeting Agenda

Tuesday, October 22, 2024 at 5:00 P.m. - 9:00 P.m.

Council Chambers, 419 Notre Dame Street, Belle River

---

1.

Call to Order

2.

Closed Session

Note: if the closed session is complete before 6:00 PM, a recess will be called until 6:00 PM and the open session will resume at that time. 

Should the closed session still be in session at 6:00 PM, the open session will resume once the closed session is complete. 

• Recommendation:

  Move into closed session in Council Chambers at ___ PM in accordance with:

  1. Paragraph 239(2)(e) and (f) of the Municipal Act, 2001 to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and advice that is subject to solicitor-client privilege regarding an insurance claim.
  2. Paragraph 239(2)(d) and (k) of the Municipal Act, 2001 to discuss labour relations or employee negotiations, and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality, relating to IBEW collective bargaining.

3.

Singing of O Canada

4.

Land Acknowledgement

5.

Moment of Reflection

6.

Disclosures of Pecuniary Interest

7.

Recognitions

8.

Announcements by Mayor

9.

Public Meetings under the Planning Act

10.

Public Presentations

11.

Delegations

12.

Completion of Unfinished Business

13.

Approval of Minutes

• Recommendation:

  Approve minutes of the previous meetings as listed on the Consent Agenda. 

1.

October 1, 2024 Regular Council Meeting Minutes

2.

October 8, 2024 Regular Council Meeting Minutes

14.

Consent Agenda

• Recommendation:

  Receive the items as listed on the Consent Agenda. 

1.

Closed Meeting Quarterly Report – Q3 2024

15.

Reports for Direction

1.

Tender Award – ATRC Glycol Warm Floor Rink Piping

• Recommendation:

  Award the tender for the Atlas Tube Recreation Centre Glycol Warm Floor Rink Piping project to Lekter Industrial Services Inc. in the amount of $297,000 including applicable HST to be funded in part from the Facilities Reserve to a maximum of $130,000; and

  Approve an additional $167,000 from the facilities reserve in 2025, all as presented at the October 22, 2024 Council meeting.
  

2.

2024 Community Sport and Recreation Infrastructure Fund – Stream 1

• Recommendation:

  Direct the Corporate Leader – Chief Financial Officer to submit an application to the Ministry of Sport’s Community Sport and Recreation Infrastructure Fund (CSRIF), Stream 1, for funding to support the repair of the Glycol Piping System at the Atlas Tube Recreation Centre (ATRC), as outlined in the October 22, 2024, Council report titled "Tender Award – ATRC Glycol Piping System Repair Project"; and

  Direct the Clerk to provide a copy of the resolution to the Ministry of Sport as confirmation of Council’s support for the ATRC Glycol Piping System Repair Project application under the CSRIF – Stream 1, 2024 grant cycle.

3.

Tender Award – Town Hall Renovations

• Recommendation:

  Approve the tender award to Fina Construction Ltd. for the Town Hall Renovations in the amount of $994,606.62 (including applicable HST); and

  Approve an overage of $18,607 to be funded from the Facilities Reserves as presented at the October 22, 2024 Council meeting.

4.

Tender Award – Public Works West Yard Upgrade

• Recommendation:

  Approve Option 3 and award the tender to Barrineti Construction Ltd for the Public Works West Yard Upgrade in the amount of $1,851,930.24 (including applicable HST); and
  

  Approve an overage of $1,221,137.00 to be funded from the Facilities Reserves as presented at the October 22, 2024 Council meeting.
  

5.

Tilbury Battery Storage Update – 0 Creekside Road, 0 Essex Kent Road, and 2825 Essex Kent Road

• Recommendation:

  Direct the Clerk to read By-law 99-2024 during the “Consideration of By-laws” to authorize the Mayor and Clerk to execute a Community Benefit Agreement with Tilbury Battery Storage Inc., which is a subsidiary of Boralex Inc. created in partnership with Walpole Island First Nation, as presented at the October 22, 2024 Council meeting.
  

6.

2023 Year End (Q4) Budget to Actual Summaries

• Recommendation:

  Receive the report regarding the 2023 Year End Variances for the general (taxation funded), water and wastewater (sanitary sewer) funds;

  Approve the taxation-supported surplus of $2,002,884 for the year ended December 31, 2023;

  Approve a transfer of $1,514,433 to the Assessment Stabilization Reserve;

  Approve a transfer of $333,932 to the Vehicle and Equipment Reserve;

  Approve a transfer of $115,319 to the Plans and Studies Reserve;

  Approve a transfer of $39,200 to the Tree Replacement Reserve;

  Approve a transfer of $169,446 From the Building Services – Operating Reserve Fund to fund the 2023 Accumulated Net Deficit per the draft 2023 Building Services Statement;

  Approve a transfer of $961,437 representing a surplus from Water operations for the year ended December 31, 2023 be transferred to the Water Reserve Fund;

  Approve a transfer of $2,409,808 representing a surplus from Wastewater (sanitary sewer) operations for the year ended December 31, 2023 to the Wastewater (Sanitary Sewer) Reserve Fund;

  Approve reallocation of $1,022,465 from Working Fund Reserve to Fire Vehicles and Equipment Reserve;

  Approve reallocation of $653,328 from Working Fund Reserve to Vehicles and Equipment Reserve; and

  Approve reallocation $468,250 from Working Fund Reserve to Trail-Existing Reserve, all as presented at the October 22, 2024 Council meeting.

7.

Results of the 2024 Council Compensation Review

• Recommendation:

  Direct the Chief Workforce Development Officer to execute Option #_____ from Appendix A, Chart B: Chart of Compensation Options for Council as presented on October 22, 2024, to be effective _______________;

  Direct the Chief Workforce Development Officer to execute Option(s) #____ from Appendix A, Chart C: Chart of Benefit and Pension Options for Council as presented on October 22, 2024, to be effective _________________.

  Direct the Interim Chief Financial Officer to run a variance of any excess costs as a result any of the options during the 2024 year end.

8.

2025 Council Meeting Schedule

• Recommendation:

  Approve the 2025 schedule of Regular Council Meetings, as described in the report presented at the October 22, 2024 Council meeting.

16.

Notices of Motion

1.

Councillor Vogler - Cast Iron Watermains in Lighthouse Cove

• Recommendation:

  Direct Administration to include the detailed design for the replacement of the three cast iron water mains located on Muskie, Anchor and Dockside lanes in Lighthouse Cove for consideration in the 2025 budget. 

17.

Reports from County Council Representatives

18.

Report from Closed Session

19.

Consideration of By-laws

• Recommendation:

  By-laws 95-2024 and 98-2024 be read a first and second time and provisionally adopted; and

  By-laws 99-2024 and 100-2024 be read and passed in open session on October 22, 2024.

1.

By-law 95-2024, Being a By-law for the Hostine Drain East Branch in the Municipality of Lakeshore

2.

By-law 98-2024, Being a By-law for the Bridge over the Renaud Line Drain in the Municipality of Lakeshore

3.

By-law 99-2024, Being a By-law to Authorize a Community Benefit Agreement with Tilbury Battery Storage Inc.

4.

By-law 100-2024, Being a By-law to Confirm the Proceedings of the October 1 and October 8, 2024 Council Meetings

20.

Non-Agenda Business

21.

Addendum

22.

Closed Session

• Recommendation:

  Move into closed session in Council Chambers at ___ PM in accordance with:

  1. Paragraph 239(2)(b) of the Municipal Act, 2001 to discuss personal matters about an identifiable individual, including municipal or local board employees, relating to municipal service delivery.

23.

Adjournment

• Recommendation:

  Adjourn the meeting at ___ PM.