Municipality of Lakeshore
Regular Council Meeting Agenda

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Council Chambers, 419 Notre Dame Street, Belle River

1.
Call to Order

 

2.
Closed Session

 

Note: if the closed session is complete before 6:00 PM, a recess will be called until 6:00 PM and the open session will resume at that time. 


Should the closed session still be in session at 6:00 PM, the open session will resume once the closed session is complete. 

  • Recommendation:

    Move into closed session in Council Chambers at ___ PM in accordance with:

    1. Paragraph 239(2)(e) and (f) of the Municipal Act, 2001 to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and advice that is subject to solicitor-client privilege regarding an encroachment matter.

3.
Singing of O Canada

 

4.
Land Acknowledgement

 

5.
Moment of Reflection

 

6.
Disclosures of Pecuniary Interest

 

7.
Recognitions

 

8.
Announcements by Mayor

 

9.
Public Meetings under the Municipal Act, 2001

 

1.
2024 S.357 Municipal Tax Adjustments

This item has attachments. 
1.2024 S.357 Municipal Tax Adjustments.pdf
2.Section 357 Chart 2024.pdf
  • Recommendation:

    Authorize the reduction of taxes under section 357 of the Municipal Act, 2001 totaling $11,530.54 for adjustments affecting the 2022, 2023 and 2024 taxation years, as presented at the September 24, 2024 Council meeting.

10.
Public Meetings under the Planning Act

 

11.
Public Presentations

 

12.
Delegations

 

1.
Lakeshore Fire Department Fire Master Plan

This item has attachments. 
1.Lakeshore Fire Department Fire Master Plan.pdf
2.Lakeshore Fire Master Plan.pdf
  • Recommendation:

    Receive the Fire Master Plan (FMP) 2023 prepared by Emergency Management Group Inc. and direct the Fire Chief to utilize this plan as a reference document to support fire protection service delivery within the Municipality of Lakeshore over the next ten years (2023-2032); 

    Direct the Corporate Leader - Chief Financial Officer to incorporate the financial investments recommended within the 2023 Fire Master Plan, as part of the multi-year budget, based on prioritization of funding as part of the revised long-term community investment plan; and

    Direct the Fire Chief to report back to Council on the various recommendations provided within the Fire Master Plan through additional staff reports and/or the budget process, as required, all as presented at the September 24, 2024 Council meeting.

13.
Completion of Unfinished Business

 

14.
Approval of Minutes

 
  • Recommendation:

    Approve minutes of the previous meetings as listed on the agenda. 

15.
Consent Agenda

 

16.
Reports for Direction

 

1.
Tender Award - ENG-2024-04 Lakeshore 2023 Culvert Replacement

This item has attachments. 
1.Tender Award - ENG-2024-04 Lakeshore 2023 Culvert Replacement.pdf
  • Recommendation:

    Award the tender for the ENG-2024-04 Lakeshore 2023 Culvert Replacement located at South Middle Road over Government Drain (PW-BC-02501) to Sherway Construction (Windsor) Limited (1994) Inc for the amount of $391,090, including applicable HST, as presented at the September 24, 2024 Council meeting.

2.
Tender Award – 2024 Public Works Salt Storage Facility

This item has attachments. 
1.Tender Award - Public Works East Salt Shed.pdf
  • Recommendation:

    Award the tender for construction of a new salt facility to Britespan Building Systems of Ontario Inc. in the amount of $240,000 including applicable HST; and

    Award the placement of the asphalt perimeter for the new salt shed to Quinlan Inc.in the amount of $40,094 including applicable HST; and

    Approve the overage in the amount of $65,818, including applicable HST to complete the new salt shed (including site works), as presented at the September 24, 2024 Council meeting.

3.
ERP Implementation Plan and Award

This item has attachments. 
1.ERP Implementation Plan and Award.pdf
  • Recommendation:

    Direct Administration to proceed with the Enterprise Resource Planning (ERP) Implementation Plan and award the implementation to BDO Canada and Microsoft Dynamics 365 with implementation cost of $800,000;

    Preapprove a one-time 2025 Digital Transformation and Cloud Services (DTCS) operating budget increase of $120,000 entering into an annual software service agreement with Microsoft; 

    Approve temporary project staff for project team backfill with costs of $350,000; 

    Approve a budget variance of $365,940 to be funded from the working capital reserve; and

    Preapprove a $128,000 2026 DTCS operating budget increase, all as presented at the September 24, 2024 Council meeting.

4.
Property Taxes – Uncollectible 2024

This item has attachments. 
1.Property Taxes - Uncollectible 2024.pdf
2.2024- RTC Chart.pdf
3.Maps.pdf
  • Recommendation:

    Authorize the write off of uncollectible property taxes for Roll numbers, 3751 050 000 10075, 3751 210 000 07601, 3751 720 000 09301, 3751 720 000 26600, 3751 740 000 14900, 3751 750 000 26801, from previous years in the amount of $1,568.38, as presented at the September 24, 2024 Council meeting.

5.
Assumption of Developed Roadways and Municipal Services – Lakeshore New Center Estate (LNCE), Phase 3A

This item has attachments. 
1.Assumption of Developed Roadways and Municipal Services, September 2024.pdf
2.Attachment 1 - Lakeshore New Center Estate Phase 3A Area Plan.pdf
  • Recommendation:

    Direct the Clerk to read By-law 87-2024 during the Consideration of By-laws, for the assumption of developed roadways and municipal services for Lakeshore New Center Estate (LNCE) Phase 3A, as presented at the September 24, 2024 Council meeting.

6.
Belle River Marina Kayak Launch

This item has attachments. 
1.Belle River Marina Kayak Launch.pdf
2.Belle River Marina Kayak Launch Concept and Location Map.pdf
  • Recommendation:

    Direct Administration to post a Request for Proposal (RFP) for the purchase and installation of an accessible floating kayak launch dock system at the Belle River Marina, and preapprove in the 2025 Capital Budget up to $100,000 for the Marina capital budget, as presented at the September 24, 2024 Council meeting.

7.
Extension of Contract for Concessions at the ATRC

This item has attachments. 
1.Extension of Contract for Concessions at the ATRC.pdf
2.RFP for Concessions at Atlas Tube Recreation Centre.pdf
  • Recommendation:

    Approve extending the current contract with M & M Concessions for the provision of concessions operations within the Atlas Tube Recreation Centre for an additional 2-years and authorize the Corporate Leader – Community Health and Safety Services to execute an extension agreement on the same terms, as presented at the September 24, 2024 Council meeting: and

    Direct the Clerk to read By-law 84-2024 during the Consideration of By-laws.

8.
2024 Town Hall Renovation Period Temporary Seating Plan

This item has attachments. 
1.2024 Town Hall Renovation Seating Plan.pdf
2.Appendix A Seating Plan for Renovations presentation to Council final 0924 2.pdf
  • Recommendation:

    Direct Administration to fund the costs of the temporary renovation plan through the Facilities Reserve; and

    Implement a pilot project for hybrid work for the period of renovations, all as presented at the September 24, 2024 Council meeting.

17.
Notices of Motion

 

1.
Councillor Santarossa - Renaud Line Road and County Road 42

This item has attachments. 
1.Councillor Santarossa - Renaud Line Road and County Road 42.pdf
  • Recommendation:

    Be it resolved that the Council of the Municipality of Lakeshore request that the County of Essex complete a traffic review for the corner of Renaud Line Rd. and County Rd. 42;

    And that the follow-up report include data over the past 5 years relating to accidents, traffic volumes, and recommended improvements to improve traffic flows and safety.

2.
Councillor Santarossa - 2025 Budget

This item has attachments. 
1.Councillor Santarossa - 2025 Budget.pdf
  • Recommendation:

    Whereas the Municipality of Lakeshore is currently recruiting for a CAO;

    Whereas a new Councillor will join the Municipality of Lakeshore in the coming months;

    And whereas it would be prudent to ensure appropriate training and preparation time be offered to both of these integral members of Team Lakeshore ahead of Budget presentation and deliberations;

    Be it resolved that the Council for the Municipality of Lakeshore direct administration to defer 2025 Budget Deliberations to January 2025.

3.
Councillor McNamara - 2025 Capital Projects

This item has attachments. 
1.Councillor McNamara - 2025 Capital Projects.pdf
  • Recommendation:

    Direct Administration to review the capital projects for 2025 and submit any projects which would require a first charge approval on the 2025 budget for Council approval as to not delay the design or tender process.

18.
Reports from County Council Representatives

 

19.
Report from Closed Session

 

20.
Consideration of By-laws

 
  • Recommendation:

    By-law 86-2024 be read a first and second time and provisionally adopted; and

    By-laws 87-2024 and 94-2024 be read and passed in open session on September 24, 2024.

21.
Non-Agenda Business

 

22.
Addendum

 

23.
Adjournment

 
  • Recommendation:

    Adjourn the meeting at ___ PM.

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