Municipality of Lakeshore
Regular Council Meeting Agenda

Tuesday, March 15, 2022 at 6:00 P.m. - 9:30 P.m.

Electronically hosted from Council Chambers, 419 Notre Dame Street, Belle River

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1.

Call to Order

2.

Land Acknowledgement

3.

Moment of Reflection

4.

Disclosures of Pecuniary Interest

5.

Recognitions

6.

Public Meetings under the Planning Act

1.

Zoning By-Law Amendment ZBA-1-2022 – 21575 Lakeshore Road 303

• Recommendation:

  Approve Zoning By-law Amendment Application ZBA-1-2022 (By-law 21-2022, Municipality of Lakeshore By-law 2-2012, as amended), to rezone the subject property from Agricultural Zone Exception 31 (A-31) to Agricultural (A) 21575 Lakeshore Road 303 (indicated on the Key Map, Appendix A), in the Municipality of Lakeshore; and

  Direct the Clerk to read By-law 21-2022 to amend the Zoning By-law, By-law 2-2012, as presented at the March 15, 2022 Council meeting.

7.

Public Presentations

8.

Delegations

1.

2020 Year End Reporting: Audited Consolidated Financial Statements, Building Services Annual Statement, Development Charge Reserve Funds Statement, and 2020 Parkland Dedication Reserve Statement

• Recommendation:

  The Audited Consolidated Financial Statements for the year ended December 31, 2020 be approved;

  The Audit Findings Report of KPMG for the year ended December 31, 2020 be received;

  Administration be authorized to post the 2020 Consolidated Financial Statements on the Municipality of Lakeshore website;

  The Statement of Revenue and Expenses and Accumulated Net Expense for Building Services for the year ended December 31, 2020 be received;

  The Development Charges Reserve Funds Statement, for the year ended December 31, 2020 be received; and

  The Parkland Dedication Reserve Statement, for the year ended December 31, 2020 be received.

1.

Alicia Beneteau, KPMG

2.

2020 Year- End Financial Ratios and Indicators

• Recommendation:

  This report is for information only.

1.

Alicia Beneteau, KPMG

3.

County Road 22 Corridor - Preferred Alternative

• Recommendation:

  This report is for information only.

1.

David Lukezic, WSP and Jerry Behl, County of Essex

4.

Shoreline Management Plan Final Report

• Recommendation:

  Adopt the Shoreline Management Plan, as presented at the March 15, 2022 Council Meeting; and

  Direct Administration to forward the final report to the Essex Region Conservation Authority and the Lower Thames Conservation Authority for their formal review and adoption.

1.

Amelia Sloan, Stantec Consulting and Peter Zuzek, Zuzek Inc.

9.

Completion of Unfinished Business

10.

Consent Agenda

• Recommendation:

  Approve minutes of the previous meetings and receive correspondence as listed on the Consent Agenda. 

1.

February 15, 2022 Regular Council Meeting Minutes

2.

March 7, 2022 Special Council Meeting Minutes

3.

Town of Tecumseh - Consideration of Support for Windsor-Essex Workers

4.

Town of Tecumseh - Small Business Support in Essex - Windsor

5.

Township of Clearview - Funding Support for Infrastructure Projects - Bridge/Culvert replacements in Rural Municipalities

6.

Town of Bracebridge - Item for Discussion - Hospital Capital Funding

7.

Chair Tom Allwood - Multi-Municipal Wind Turbine Working Group

8.

Municipality of Shuniah - Expansion of Northern Ontario School of Medicine

11.

Reports for Information

• Recommendation:

  Receive the Reports for Information as listed on the agenda. 

1.

Drainage Board Meeting February 7, 2022

2.

Access to Lake St. Clair for Winter Recreation

12.

Reports for Direction

1.

ATRC Splash Pad – Exterior Shade Screens and Re-Opening

• Recommendation:

  Direct Administration to proceed with acquiring retractable screens to cover the 22 windows located adjacent to the ATRC Splash Pad and shaded seating in accordance with the Municipal Procurement By-law; and

  When Retractable Screens are in place, reopen the ATRC Splash Pad, all as described in the ATRC Splash Pad – Exterior Shade Screens and Re-Opening report to Council report presented at the March 15, 2022 Council meeting.

2.

Digital Modernization RFP Award

• Recommendation:

  Award the RFP for the Digital Modernization Project to Optimus Tech Solutions as the respondent with the highest total score, as presented at the March 9, 2022 Council meeting.

3.

Bulk Water Fill Station - Comber Survey

• Recommendation:

  Approve the relocation of the bulk water fill station to the Public Works Rochester yard on County Road 31, including decommission of the existing bulk water fill station at the Municipality’s Comber Fire Station, to be included in the 2023 draft budget, all as presented at the March 15, 2022 Council meeting.

4.

Use of Municipal Resources during Election Policy

• Recommendation:

  Approve the Use of Municipal Resources during Election Policy, as presented at the March 15, 2022 Council meeting; and

  Direct the Clerk to prepare the necessary by-law for adoption.

13.

Announcements by Mayor

14.

Reports from County Council Representatives

15.

Report from Closed Session

16.

Notices of Motion

1.

Deputy Mayor Bailey - Hydro One

• Whereas Hydro One’s Chatham to Lakeshore preferred line cuts through 220 acres of prime employment land situated on the 401 interchange, restricting the use of this land and strongly interfering with the Community of Comber;

  Whereas this engagement done by Hydro One in selecting their preferred route was insufficient;

  Whereas hydro lines in close proximity to residential districts lowers property value and creates health concerns;

  Whereas hydro lines seriously impede farm machinery from operating their GPS equipment;

  Whereas the proposed 2A line chosen by Hydro One affects far more commercial and residential stakeholders than the existing line north of the 401;

  Whereas Council of the Municipality of Lakeshore resolved November 9, 2021 by motion #381-11-2021 that they will only accept an alignment travelling west along the existing Hydro One corridor North of the 401 to the West side of the Rochester Townline Road. From here, travel south to the Substation

  Therefore, be it resolved now that the Council of the Municipality of Lakeshore formally share Motion #381-11-2021 and request the support from the Municipality of Chatham-Kent.

2.

Councillor Walstedt - Accessible Swings

• Recommendation:

  Administration review the accessible swing costs and potential use in Lakeshore Parks.

3.

Councillor Kerr - Lakeview Park

• Recommendation:

  Whereas, The Lakeshore Parks Master Plan, the Lakeview Park/West Beach Master Plan recommend a multi-year strategic plan for funding the Regional Park;

  And Whereas, The Waterfront Park Report to Council in September 2020 for $1.5 mil to be put into reserves each year for the next 6 to 8 years;

  And Whereas, Lakeshore Council has not given specific direction to Administration to make a multi-year savings plan;

  Be it resolved that, Council direct Administration to develop a funding model to deliver Lakeshore’s Waterfront Park, to be presented to Council in the draft 2023 Budget with a goal of Constructing first phase in 2023.

17.

Question Period

18.

Non-Agenda Business

19.

Consideration of By-laws

• Recommendation:

  By-law 14-2022 be read a first, second time and provisionally adopted;

  By-law 112-2021 be read a third time and adopted; and

  By-laws 22-2022 and 25-2022 be read and passed in open session on March 15, 2022.

1.

By-law 112-2021, Being a By-law for the Gagnier Drain Fauteux Bridge

2.

By-law 14-2022, Being a By-law for the West Townline Drain

3.

By-law 22-2022, Being a By-law to Confirm the proceedings of the February 15 and March 7, 2022 Council Meetings

4.

By-law 25-2022, Being a By-law to amend By-law 2-2012, Zoning By-law for the Municipality of Lakeshore (ZBA-1-2022)

20.

Closed Session

• Recommendation:

  Council move into closed session in Council Chambers at ___ PM in accordance with:

  1. Paragraph 239(2)(b) and (d) of the Municipal Act, 2001 to discuss personal matters about an identifiable individual, including municipal or local board employees and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, relating to the 2020 Financial Audit;
  2. Paragraph 239(2)(d) of the Municipal Act, 2001 to discuss advice that is subject to solicitor-client privilege, including communications necessary for that purpose, relating to access to Lake St. Clair for winter recreation;
  3. Paragraph 239(2)(c) of the Municipal Act, 2001 to discuss a proposed or pending acquisition of land by the municipality, relating to County Road 27.

21.

Adjournment

• Recommendation:

  Council adjourn its meeting at ___ PM.