Municipality of Lakeshore
Regular Council Meeting Agenda

Tuesday, June 25, 2024 at 5:00 P.m. - 9:30 P.m.

Council Chambers, 419 Notre Dame Street, Belle River

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1.

Call to Order

2.

Closed Session

Note: if the closed session is complete before 6:00 PM, a recess will be called until 6:00 PM and the open session will resume at that time. 

Should the closed session still be in session at 6:00 PM, the open session will resume once the closed session is complete. 

• Recommendation:

  Council move into closed session in Council Chambers at ___ PM in accordance with:

  1. Paragraphs 239(2)(b) of the Municipal Act, 2001 for the purpose of discussing personal matters about an identifiable individual, including municipal or local board employees, for the purpose of conducting initial activities relating to the recruitment of a Chief Administrative Officer.
  2. Paragraph 239(2)(e) and (f) of the Municipal Act, 2001 to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and advice that is subject to solicitor-client privilege regarding an insurance claim.

3.

Singing of O Canada

4.

Land Acknowledgement

5.

Moment of Reflection

6.

Disclosures of Pecuniary Interest

7.

Recognitions

8.

Announcements by Mayor

9.

Public Meetings under the Planning Act

1.

Zoning By-law Amendments ZBA-04-2023 (1475 O’Brien Sideroad) and ZBA-05-2023 (1162 County Road 46)

• Recommendation:

  1) Approve Zoning By-law Amendment Application ZBA-04-2023 (Zoning By-law 2-2012, as amended), to rezone the lands known legally as, Part of the South half of Lot 16, Concession North Middle Road, Maidstone, designated as Parts 3 and 5 on Plan 12R29682, being Part of the Property Identifier Number 75025-0056(LT), and known municipally as 1475 O’Brien Sideroad, from “Agriculture (A)” to “Agriculture Zone Exception 1 (A-1)” zone (indicated as “1475 O’Brien Sideroad Retained Land” on the Key Map, Appendix C), in the Municipality of Lakeshore; and

  Direct the Clerk to read By-law 72-2024 during the Consideration of By-laws, all as presented at the June 25, 2024 Council meeting.

  2) Approve Zoning By-law Amendment Application ZBA-05-2023 (Zoning By-law 2-2012, as amended), to rezone the lands known legally as Part of the South half of Lot 15, Concession North Middle Road, Maidstone, designated as Part 1 on Plan 12R29682, being Part of the Property Identifier Number 75025-0035 (LT), and known municipally as 1162 County Road 46, from “Agriculture (A)” to “Agriculture Zone Exception 1 (A-1)” zone (indicated as “1162 County Road 46 Retained Land” on the Key Map, Appendix C), in the Municipality of Lakeshore; and

  Direct the Clerk to read By-law 73-2024 during the Consideration of By-laws, all as presented at the June 25, 2024 Council meeting.

10.

Public Presentations

11.

Delegations

1.

Service Delivery Review - Planning, Engineering, and Building (deferred from May 28, 2024 Council Meeting)

• Recommendation:

  Direct Administration to develop a detailed workplan and associated costing required to implement the recommendations and actions for Council’s consideration, as presented in the Service Delivery Review – Planning, Engineering, and Building Council Report as presented at the May 28 and June 25, 2024 Council meetings. 

1.

StrategyCorp

2.

Outcomes of the 2023 Workspace Assessment

• Recommendation:

  Direct Administration to implement options: 1 (optimizing current space), 2 (renovating Town Hall and Operations), 3 (workspace sharing and hybrid work program), 5 (optimizing technology), 6b (repurpose Libro) and 8 (planning for a new civic centre) as presented to Council by the Chief Workforce Development Officer during the regular Council meeting dated June 25, 2024

1.

KPMG

12.

Completion of Unfinished Business

1.

Town Hall Main Floor and Operations Training Room Renovations (deferred from April 30, 2024 Council meeting)

• Recommendation:

  Approve the Town Hall Main Floor Renovation and Operations Renovation Concept Plans; 

  Direct Administration to proceed to tender and/or award for both projects based on procurement bylaw requirements; and

  Approve an additional $330,000.00 to be funded from the Facilities Reserve as presented at the April 30 and June 25, 2024 Council meetings.

13.

Approval of Minutes

• Recommendation:

  Approve minutes of the previous meeting(s) as listed on the Consent Agenda. 

1.

June 11, 2024 Regular Council Meeting Minutes

14.

Consent Agenda

• Recommendation:

  Receive the items as listed on the Consent Agenda. 

1.

2024 Town Hall Renovation and Implementation Plan

2.

OPP Detachment Board Annual Report

15.

Reports for Direction

1.

S-A-02-2023 Draft Plan of Subdivision Application for River Ridge Phase 8 by 1156756 Ontario Ltd.

• Recommendation:

  Direct Administration to advise the County of Essex that the Municipality of Lakeshore supports the draft plan of subdivision approval for River Ridge Phase 8 by 1156756 Ontario Ltd. as described in the report presented at the June 25, 2024 Council Meeting.

2.

ZBA-09-2024 – River Ridge Phase 10 - H Removal

• Recommendation:

  Approve Zoning By-law Amendment Application ZBA-09-2024 to remove the Holding Symbol 4 (h4) from the lands legally described as Part of Lots 4 and 5, Concession East of Puce River, Geographic Township of Maidstone, Lakeshore, designated as Part 11 on Reference Plan 12R-21144, being part of the Property Identifier Number 75005-2102(LT) ; and

  Direct the Clerk to read By-law 71-2024 during the “Consideration of By-laws”, all as presented at the June 25, 2024 Council meeting.

3.

Customer Service Standard Implementation

• Recommendation:

  Direct the Clerk to read By-law 70-2024, being a By-law to Adopt a Customer Service Standards Policy, during the Consideration of By-laws;

  Direct Administration to expand the software and service scope of PSD Citywide as presented with costs of $208,000.00 including first year licensing and implementation; 

  Pre-approve a Digital Transformation and Cloud Services operating budget increase of $75,000.00 in the Draft 2025 Budget; and

  Pre-approve a Public Service Unit operating budget increase of $255,000.00 in the Draft 2026 Budget, all as presented during the June 25, 2024 Council meeting.

4.

Lakeshore Public Art Policy

• Recommendation:

  Approve the Lakeshore Public Art Policy and direct the Clerk to read By-Law 62-2024 adopting the policy; and

  Direct Administration to establish a Public Art Reserve fund for Council consideration during the 2025 budget deliberations, all as presented at the June 25, 2024 Council meeting.
  

16.

Notices of Motion

1.

Councillor Kerr - Wildlife Signage

• Recommendation:

  For Administration to bring forward a plan to place awareness signs along the roads were there are known animal crossings such as endangered and non endangered turtles. 

2.

Councillor Kerr - Tennis Courts

• Recommendation:

  That Council ask Corporate Leader - Community Health and Safety Services to open exploration dialog with the school board to see if there is a workable plan for Lakeshore to have public access to the tennis court at St Peter Street and South Street.

3.

Mayor Bailey - Off-shore Shoals

• Recommendation:

  Whereas residents have identified the lack of signage for off-shore shoals as a safety concern;

  And whereas it is recognized that the land is not within the ownership or jurisdiction of the Municipality of Lakeshore;

  And whereas Transport Canada has jurisdiction over the waterway;

  Now therefore the Council of the Municipality of Lakeshore directs Administration to send correspondence to Transport Canada requesting that warning signage be erected.

17.

Reports from County Council Representatives

18.

Report from Closed Session

19.

Consideration of By-laws

• Recommendation:

  By-laws 62-2024, 70-2024, 71-2024, 72-2024, 73-2024 and 75-2024 be read and passed in open session on June 25, 2024.

1.

By-law 62-2024, Being a By-law to Adopt a Public Art Policy

2.

By-law 70-2024, Being a By-law to Adopt a Customer Service Policy

3.

By-law 71-2024, Being a By-law to amend By-law 2-2012, Zoning By-law for the Municipality of Lakeshore (ZBA-09-2024)

4.

By-law 72-2024, Being a By-law to amend By-law 2-2012, Zoning By-law for the Municipality of Lakeshore (ZBA-04-2023)

5.

By-law 73-2024, Being a By-law to amend By-law 2-2012, Zoning By-law for the Municipality of Lakeshore (ZBA-05-2023)

6.

By-law 75-2024, Being a By-law to Confirm Proceedings of the June 11, 2024 Council Meeting

20.

Non-Agenda Business

21.

Addendum

22.

Closed Session

• Recommendation:

  Council move into closed session in Council Chambers at ___ PM in accordance with:

  1. Paragraph 239(2)(b) of the Municipal Act, 2001 for the purpose of discussing personal matters about an identifiable individual, including municipal or local board employees relating to municipal service delivery.

23.

Adjournment

• Recommendation:

  Adjourn the meeting at ___ PM.