Municipality of Lakeshore
Regular Council Meeting Agenda

Tuesday, June 27, 2023 at 4:30 P.m. - 9:30 P.m.

Council Chambers, 419 Notre Dame Street, Belle River

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1.

Call to Order

2.

Closed Session

• Recommendation:

  Council move into closed session in Council Chambers at ___ PM in accordance with:

  1. Paragraph 239(2)(e), (f) and (k) of the Municipal Act, 2001 to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality, advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality regarding the Amy Croft area.
  2. Paragraph 239(2)(b) and (d) of the Municipal Act, 2001 to discuss personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations, relating to the annual economic adjustment rate for non-union positions.
  3. Paragraph 239(2)(f) of the Municipal Act, 2001 to discuss advice that is subject to solicitor-client privilege, including communications necessary for that purpose, regarding Couture Road (private road).

3.

Return to Open Session

Note: if the closed session is complete before 6:00 PM, a recess will be called until 6:00 PM and the open session will resume at that time. 

Should the closed session still be in session at 6:00 PM, the open session will resume once the closed session is complete. 

4.

Land Acknowledgement

5.

Moment of Reflection

6.

Disclosures of Pecuniary Interest

7.

Recognitions

8.

Public Meetings under the Planning Act

1.

Zoning By-law Amendment File ZBA-09-2023 at 0 Middle Rd by Stephen O’Neil

• Recommendation:

  Approve Zoning By-law Amendment Application ZBA-09-2023 (Zoning By-law 2-2012, as amended), to rezone the lands known municipally as 0 Middle Road, and legally as PT S1/2 LOT 1 CON NMR MAIDSTONE DESIGNATED AS PT 1 ON 12R29146 from ‘Rural Commercial / Employment (CR)’ to ‘Rural Commercial / Employment Exception 53 (CR-53)’; and
  
  Direct the Clerk to read By-law 59-2023 during the Consideration of By-laws, all as presented at the June 27, 2023 Council meeting.

9.

Public Presentations

1.

Vince Renaud - Potholes on Couture Road

10.

Delegations

1.

Asset Management Strategy

• Recommendation:

  Approve the Asset Management Strategy for the Municipality of Lakeshore presented at the June 27, 2023 Council meeting; and Administration develop an action plan and funding strategy in the development of future budgets for the implementation of the Asset Management Strategy.

1.

Jordan Gonda, PSD Citywide Inc.

2.

S-A-01-2023 Draft Plan of Subdivision Application for River Ridge Phase 10 by 1156756 Ontario Ltd & River Ridge (Lakeshore) Inc.

• Recommendation:

  Direct Administration to advise the County of Essex that the Municipality of Lakeshore supports the draft plan approval for the River Ridge Phase 10 subdivision by 1156756 Ontario Ltd & River Ridge (Lakeshore) Inc. as described in the report presented at the June 27, 2023 Council Meeting.

1.

Theresa O'Neill and Karl Tanner, Dillon Consulting Limited

11.

Completion of Unfinished Business

12.

Consent Agenda

• Recommendation:

  Approve minutes of the previous meeting and receive correspondence as listed on the Consent Agenda. 

1.

June 13, 2023 Special Council Meeting Minutes

2.

June 13, 2023 Regular Council Meeting Minutes

3.

City of Quinte West - Improve Municipal Codes of Conduct and Enforcement

4.

Town of Bradford West Gwillimbury - Right to Repair

13.

Reports for Information

• Recommendation:

  Receive the Reports for Information as listed on the agenda. 

1.

Noise By-law Review

2.

2023 Quarter 1 (March 2023) Variance Report

14.

Reports for Direction

1.

IT Network RFP Award

• Recommendation:

  Award the RFP for the design and replacement of the IT Network to Optimus Tech Solutions as the respondent with the highest total score, direct Administration to fund the overage of $46,248 from the IT Lifecycle Reserve, as presented at the June 27, 2023 Council Meeting.

2.

ATRC Room 010 – Options for Use

• Recommendation:

  Direct the Division Leader – Community Services:

  1. To investigate possible solutions to the Atlas Tube Recreation Centre’s concession location, to mitigate patrons within the ice rink hallways, utilizing the Atlas Tube Recreation Centre’s room’s 010 (pro shop), 011 (common kitchen or server), and room 012 (snack bar or concessions); and
  2. To prepare an agreement to enter into a one-year contract with Belle River Source for Sports for the rental of the Atlas Tube Recreation Centre’s Room 010 – Pro Shop, in the amount of $308 per month, during the months of September 2023 to March 2024, for a total of $2,156.00 plus HST; and
  3. To post an RFP for Concession operations for a one year term from September 2023 to March 2024, to allow for potential changes to the space beginning in April 2024; all as presented at the June 27, 2023 Council meeting.

3.

Request for Designation of Municipally Significant Event – WKND Hospitality (Sunsplash) – July 13-16, 2023

• Recommendation:

  Designate the Sunsplash event, scheduled for July 13 to 16, 2023, as “municipally significant”, subject to the conditions outlined in the report presented at the June 27, 2023 Council meeting.

4.

Amendment to Appointments By-law 34-2019

• Recommendation:

  Direct the Clerk to read By-law 43-2023, being a by-law to amend By-law 34-2019, during the Consideration of the By-laws, as presented at the June 27, 2023 Council meeting.

15.

Announcements by Mayor

16.

Reports from County Council Representatives

17.

Report from Closed Session

18.

Notices of Motion

19.

Question Period

20.

Non-Agenda Business

21.

Consideration of By-laws

• Recommendation:

  By-laws 44-2023, 45-2023, 46-2023 and 47-2023 be read a third time and adopted; and

  By-laws 43-2023, 59-2023 and 61-2023 be read and passed in open session on June 27, 2023.

1.

By-law 43-2023, Being a By-law to Amend By-law 34-2019 to Appoint Statutory Officials and Enforcement Officers

2.

By-law 44-2023, Being a By-law for the Beattie Drain South Branch (Ellis Drain Outlet)

3.

By-law 45-2023, Being a By-law for the East 11th Concession Drain Enclosure Improvements

4.

By-law 46-2023, Being a By-law for the Girard Drain (Damphouse Bridge)

5.

By-law 47-2023, Being a By-law for the T. Renaud Drain North Branch

6.

By-law 59-2023, Being a By-law to amend By-law 2-2012, Zoning By-law for the Municipality of Lakeshore (ZBA-09-2022)

7.

By-law 61-2023, Being a By-law to Confirm the Proceedings of the June 13, 2023 Council Meetings

22.

Return to Closed Session

• Recommendation:

  Council move into closed session in Council Chambers at ___ PM in accordance with:

  1. Paragraph 239(2)(b) of the Municipal Act, 2001 to discuss personal matters about an identifiable individual, including municipal or local board employees, relating to the Chief Administrative Officer performance evaluation.

24.

Adjournment

• Recommendation:

  Council adjourn its meeting at ___ PM.