Municipality of Lakeshore
Regular Council Meeting Agenda

Tuesday, January 30, 2024 at 6:00 P.m. - 9:30 P.m.

Council Chambers, 419 Notre Dame Street, Belle River

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1.

Call to Order

2.

Closed Session

3.

Return to Open Session

4.

Land Acknowledgement

5.

Moment of Reflection

6.

Disclosures of Pecuniary Interest

7.

Recognitions

8.

Public Meetings under the Planning Act

1.

Zoning By-law Amendment ZBA-15-2023 – 1368 Rochester Townline Road

• Recommendation:

  Approve Zoning By-law Amendment Application ZBA-15-2023 (Zoning By-law 2-2012, as amended), to rezone the lands known legally as, Part of the South half of Lot 1, Concession 4, Tilbury; Part of Lot 2 Concession 4, Tilbury as in R1321296, save and except Part of Lot 1 Concession 4, designated as Parts 1, 2, 3 and 4 on Plan 12R29514; Lakeshore, being part of the Property Identifier Number 75064-0017(LT); from “Agriculture (A)” to “Agriculture Zone Exception 115 (A-115)” (indicated as “1368 Rochester Townline Rd Retained Land” on the Key Map, Appendix B), and rezone the lands known legally as, Part of Lot 1, Concession 4, Tilbury, designated as Parts 3 and 4 on Plan 12R29514, being part of the Property Identifier Number 75064-0017(LT); from “Agriculture (A)” to “Agriculture Zone Exception 116 (A-116)” (indicated as Part 3 and Part 4 on the Draft Survey, Appendix C) in the Municipality of Lakeshore; and

  Direct the Clerk to read By-law 4-2024 during the Consideration of By-laws, all as presented at the January 30, 2024 Council meeting.

2.

Zoning By-law Amendment ZBA-18-2023 – 1096 Lakeshore Road 107

• Recommendation:

  Approve Zoning By-law Amendment Application ZBA-18-2023 (Zoning By-law 2-2012, as amended), to rezone the lands known legally as, Part of Lot 16, Concession 5 West of Belle River, Maidstone, designated as Parts 2, 3 and 4 on Plan 12R-29565, being part of the Property Identifier Number 75012-0077(LT), and known municipally as 1096 Lakeshore Road 107, from “Agriculture (A)” to “Agriculture Zone Exception 117 (A-117)” zone (indicated as “1096 Lakeshore Rd 107 Retained Farmland” on the Key Map, Appendix B), in the Municipality of Lakeshore; and

  Direct the Clerk to read By-law 11-2024 during the Consideration of By-laws, all as presented at the January 30, 2024 Council meeting.

9.

Public Presentations

1.

2024 Draft Budget

Presentation by the Corporate Leader - Chief Financial Officer for information only at this time. Budget deliberations will take place February 15, 2024 at 9:00 AM. 

• Recommendation:

  Receive the presentation of the 2024 Draft Budget.

10.

Delegations

11.

Completion of Unfinished Business

12.

Consent Agenda

• Recommendation:

  Approve minutes of the previous meeting and receive correspondence as listed on the Consent Agenda. 

1.

January 9, 2024 Regular Council Meeting Minutes

2.

Essex Solid Waste Authority - Support for Blue Box Program Extended Responsibility for Industrial, Commercial and Institutional Sector

3.

Town of Essex - Cost Apportioning Agreement with ERCA

13.

Reports for Information

• Recommendation:

  Receive the Reports for Information as listed on the agenda. 

1.

Quarterly Building Activity Report – 2023 Q4

2.

2023 By-law Enforcement Activity Report

3.

2024 Municipal Insurance Renewal

4.

2023 Board and Committee Annual Report

14.

Reports for Direction

1.

Customer Service Policy and Implementation

• Recommendation:

  Approve Option 1 to support the draft Customer Service Policy in principle and direct Administration to bring back a report with a finalized Policy and a detailed procedure and further information on implementation through Customer Relationship Management & Service Management software and associated deployment costs, all as presented at the January 30, 2024 Council meeting.

2.

Regulating Light Nuisance

• Recommendation:

  Direct Administration to proceed with Option #1 to bring forward an amendment to the Property Standards By-law to regulate light nuisance, and direct the Clerk to read By-law 10-2024 during the Consideration of By-laws, all as presented at the January 30, 2024 Council meeting.

3.

Tender Award - Purchase of the Replacement of Street Sweeper

• Recommendation:

  Award the contract for the purchase of a new 2024 RAVO 5-I Series Compact Sweeper, to Cubex Limited in the amount of $385,645.84 (including applicable HST);

  Approve the associated rental costs in the amount of $32,520.00 (including applicable HST) for a period of two (2) months and extend (if required) based on equipment delivery delays up to a maximum of 6 months; and

  Approve the overage in the amount of $130,268.48 (including applicable HST, with the potential of rental costs for an additional 4 months in the amount of $62,800.00 including applicable HST) to be funded from the Vehicles and Equipment Reserves, all as presented at the January 30, 2024 Council meeting.

4.

Pixellot TV – Addition to Lakeshore Canadiens Gameday Operations

• Recommendation:

  Approve the addition of Pixellot TV to the gameday operations of the Lakeshore Canadiens Junior C team within the Atlas Tube Recreation Centre’s Rock Rink, and

  Direct the Clerk to read By-law 14-2024, being a by-law to authorize an amending agreement with 2337338 Ontario Inc., during the Consideration of By-laws, all as presented at the January 30, 2024 Council meeting.

5.

Extension of Temporary Fire Chief Shared Services Agreement between Lakeshore and Leamington

• Recommendation:

  Direct Administration to extend the current temporary Fire Chief shared services agreement between Lakeshore and Leamington until April 4, 2024, and;

  Direct the Clerk to read By-law 16-2024 being a By-law to Authorize an Extension to the Temporary Fire Chief Shared Services Agreement with The Corporation of the Municipality of Leamington during the “Consideration of the By-laws”, as presented at the January 30, 2024 Council Meeting.

6.

AMCTO Submission to the Province of Ontario – Modernize the Municipal Freedom of Information and Protection of Privacy Act

• Recommendation:

  Support the submission by the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) entitled “Looking Ahead: A Proactive Submission to Modernize the Municipal Freedom of Information and Protection of Privacy Act”, as presented at the January 30, 2024 Council meeting.

7.

Appointments to Executive Committee

• Recommendation:

  Appoint Mayor Bailey and Councillor ______ to the Executive Committee, as presented at the January 30, 2024 Council meeting.

15.

Announcements by Mayor

16.

Reports from County Council Representatives

17.

Report from Closed Session

18.

Notices of Motion

19.

Question Period

20.

Non-Agenda Business

21.

Consideration of By-laws

• Recommendation:

  By-laws 4-2024, 10-2024, 11-2024, 14-2024, 16-2024 and 18-2024 be read and passed in open session on January 30, 2024.

1.

By-law 4-2024, Being a By-law to amend By-law 2-2012, Zoning By-law for the Municipality of Lakeshore (ZBA-15-2023)

2.

By-law 10-2024, Being a By-law to Amend By-law 23-2018, Being a By-law to Establish Standards for the Maintenance and Occupancy of all Property (Nuisance Light Illumination Amendment)

3.

By-law 11-2024, Being a By-law to amend By-law 2-2012, Zoning By-law for the Municipality of Lakeshore (ZBA-18-2023)

4.

By-law 14-2024, Being a By-law to Authorize an Amending Agreement with 2337338 Ontario Inc.

5.

By-law 16-2024, Being a By-law to Authorize an Extension to the Temporary Fire Chief Shared Services Agreement with The Corporation of the Municipality of Leamington

6.

By-law 18-2024, Being a By-law to Confirm the Proceedings of the January 9, 2024 Council Meeting

22.

Adjournment

• Recommendation:

  Council adjourn its meeting at ___ PM.