Municipality of Lakeshore
Regular Council Meeting Agenda

Tuesday, October 10, 2023 at 5:00 P.m. - 9:30 P.m.

Council Chambers, 419 Notre Dame Street, Belle River

1.
Call to Order

2.
Closed Session

Recommendation:
Council move into closed session in Council Chambers at ___ PM in accordance with:
1. Paragraph 239(2)(b) and (d) of the Municipal Act, 2001 to discuss personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations, relating to the recruitment of an employee (unfinished business from September 26, 2023);
2. Paragraph 239(2)(b) of the Municipal Act, 2001 to discuss personal matters about an identifiable individual, including municipal or local board employees, relating to the Chief Administrative Officer performance evaluation (unfinished business from September 26, 2023); and
3. Paragraph 239(2)(f) of the Municipal Act, 2001 to discuss advice that is subject to solicitor-client privilege, including communications necessary for that purpose, relating to short-term rental accommodations.

3.
Return to Open Session

Note: if the closed session is complete before 6:00 PM, a recess will be called until 6:00 PM and the open session will resume at that time.

Should the closed session still be in session at 6:00 PM, the open session will resume once the closed session is complete.

4.
Land Acknowledgement

5.
Moment of Reflection

6.
Disclosures of Pecuniary Interest

7.
Recognitions

8.
Public Meetings under the Planning Act

1.
Short-Term Accommodations – Zoning By-law amendment, ZBA-14-2023

1.Short-Term Accommodations - Zoning By-law Amendment.pdf

2.Attachment 1 Graphic showing Lakeshore Accommodations.pdf

3.Attachment 2 - Short-term Accommodation Rentals - Results of Public Consultation Process Sept 2021.pdf

4.Attachment 3 STR Complied Comments from Website.pdf

5.Attachment 4 – Decision Making Alternatives under the Planning Act.pdf

Recommendation:
Approve Zoning By-law Amendment Application ZBA-14-2023 (Zoning By-law 2-2012, as amended), to add the definition of ‘Short-Term Rental Accommodation’ and add general policies that prohibit Short Term Rental Accommodations within the Municipality of Lakeshore but continue to permit Bed and Breakfast establishments; and

Direct the Clerk to read By-law 85-2023 during the Consideration of By-laws, all as presented at the October 10, 2023 Council meeting.

9.
Public Presentations

10.
Delegations

11.
Completion of Unfinished Business

12.
Consent Agenda

Recommendation:
Approve minutes of the previous meeting and receive correspondence as listed on the Consent Agenda.

13.
Reports for Information

Recommendation:
Receive the Report for Information as listed on the agenda.

1.
Prohibition of Short-Term Rental Enforcement

1.Short Term Rental Enforcement.pdf

14.
Reports for Direction

1.
Housing Affordability Task Force Response

1.Housing Affordability Task Force Response .pdf

2.Appendix A - Minister Letter for Response.pdf

3.Appendix B - HATF 74 Recommendations.pdf

4.Appendix C - AMO Letter to Minister.pdf

Recommendation:
Direct Administration to work with the Mayor to submit the Municipality’s top five Housing Affordability Task Force Recommendations based on the comments provided by Council at the October 10, 2023 Council Meeting.

2.
Removal of Hold – 0 County Rd. 31 (ARN: 375153000002200)

1.ZBA-10-2023 Report.pdf

2.Key_Plan_0_County_Rd_31.pdf

3.Site_Plan_0_County_Rd_31.pdf

Recommendation:
Approve Zoning By-law Amendment Application ZBA-10-2023 to remove the Holding Symbol (h) from the subject lands known as Part of Lot 10, Concession North Middle Road, Rochester, designated as Part 1 on Plan 12R10912; except Parts 1 to 14 on Plan 12R15762; Lakeshore, being all of the Property Identifier Number (PIN) 75054-0153(LT); (indicated on the Key Plan, Appendix A); and

Direct the Clerk to read By-law 82-2023 during the “Consideration of By-laws”, all as presented at the October 10, 2023 Council meeting.

3.
Essex Region Conservation Authority – Non-mandatory Service Agreement

1.Essex Region Conservation Authority - Non-mandatory Service Agreement.pdf

2.Attachment 1 COST APPORTIONING AGREEMENT - ERCA 09192023.pdf

Recommendation:
Direct the Clerk to read By-law 86-2023, being a by-law to authorize an agreement with the Essex Region Conservation Authority for non-mandatory services, during the Consideration of By-laws as presented at the October 10, 2023 Council meeting.

4.
Town and Country Mobile Home Park – Municipal Responsibility Agreement (MRA)

1.Town and Country Mobile Home Park - Municipal Responsibility Agreement.pdf

Recommendation:
Direct the Clerk to read By-law 83-2023, being a By-law to Execute a Municipal Responsibility Agreement (MRA) with Town & Country Communities Limited (the Owner), during the Consideration of By-laws as presented at the October 10, 2023 Council meeting.

5.
Shanahan Park - Shade Structure Assessment and Repair

1.Engineers Opinion - Shanahan Park Structure.pdf

2.23-026 Shanahan Park Gazebo Assessment - Final Report.pdf

Recommendation:
Support the demolition of the existing shade structure in Shanahan Park in the amount of $1,600.00 (including applicable HST) to be funded from the Parks reserve; and

Direct Administration to include the design and construction of a new shade structure in Shanahan Park in the 2024 budget, as presented at the October 10,2023 Council meeting.

6.
2024 Council Meeting Schedule

1.2024 Council Meeting Schedule.pdf

2.2024 Council Meeting Dates (calendar).pdf

3.2024 Council Meeting Dates (List).pdf

Recommendation:
Approve the 2024 schedule of Regular Council Meetings, as described in the report presented at the October 10, 2023 Council meeting.

7.
Recruitment Challenges and Path Forward

1.Recruitment Challenges and Path Forward.pdf

2.StaffingBusinessCase-WDAdvisor Approved JR.pdf

Recommendation:
1. Direct the Corporate Leader - Chief Financial Officer to implement phases 1, 2, 3 and 4 of the Recruitment Strategy as laid out in this report;
2. Approve a 2023 Budget variance of an upset limit of $100,000 dollars for requirement services for Phase 1;
3. Approve a first charge to the 2024 Budget with an upset limit of $117,000 for salary and benefits cost for the recruitment of a Health and Safety Coordinator/Workforce Advisor; and
4. Approve a 2023 budget variance of an upset limit of $15,000 dollars for the recruitment of a Health and Safety Coordinator/Workforce Advisor.