The Corporation of the Town of Lakeshore
Regular Council Meeting Agenda

Tuesday, March 10, 2020 at 6:00 P.m. - 10:00 P.m.

Council Chambers, 419 Notre Dame Street, Belle River

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1.

Call to Order

2.

Closed Session - 5:30 PM

• Recommendation:

  Council move into closed session in Council Chambers at 5:30 PM in accordance with:

  1. Paragraph 239(2)(c) and (k) of the Municipal Act, 2001 to discuss a proposed or pending acquisition or disposition of land by the municipality or local board, and a position, plan, or instruction to be applied to negotiations carried on behalf of the Town regarding plans to accommodate Town staff.
  2. Paragraph 239(2)(c) of the Municipal Act, 2001 to discuss a proposed or pending acquisition or disposition of land by the municipality or local board relating to Sylvestre land lanes. 

3.

Return to Open Session

The Open Session will begin at 6:00 PM. 

4.

Moment of Reflection

5.

Disclosures of Pecuniary Interest

6.

Recognitions

7.

Public Meetings under the Planning Act

a.

ZBA-18-2019, 499 Talbot RD and 581 N. Talbot Road (Sylvestre)

• Recommendation:

  Council approve Zoning By-law Amendment Application ZBA-18-2019 (By-law No. 020-2020), Town of Lakeshore By-law 2-2012, as amended), to rezone a portion of the farm parcel, indicated as the “Retained Farmland” on the Key Map, Appendix 1, located at 499 Talbot Road and 581 North Talbot Road, in the Town of Lakeshore, from “A, Agriculture” to a site-specific “A-1, Agriculture” zone which prohibits a single detached dwelling.

b.

ZBA-2-2020: 85 and 87 East Pike Creek Road (Sylva)

• Recommendation:

  Council approve Zoning By-law Amendment Application ZBA-2-2020 (By-law No. 021-2020), Town of Lakeshore By-law 2-2012, as amended), to rezone a portion of the subject property from an RW1- Residential Waterfront - Watercourse Zone, to an EP-1, Environmental Protection Zone, Exception 1, to recognize the floodway and to rezone a portion of the subject property to an RW1-18 , Residential Waterfront –Watercourse Zone Exception 18, to permit a minimum lot area of 1,160 m² for 85 East Pike Creek Road and 1,025 m² for 87 East Pike Creek Road, indicated on the Key Map, Appendix 1, in the Town of Lakeshore.

c.

ZBA-1-2020, H&N Platinum Interiors LTD., 350 St. Charles St.

• Recommendation:

  Council approve Zoning By-law Amendment Application ZBA-1-2020 (By-law 022 - 2020), to re-zone the current zone category from R1, Residential –Low Density Zone to an R2, Medium Density Zone, to permit a Duplex Dwelling, for a parcel of land, indicated as the “Subject Land” on the Key Map, Figure 1 (Appendix 1) located at 350 St. Charles Street, in the Community of Belle River, Town of Lakeshore and adopt the implementing by- law.

d.

37-T-19002, Lakeside Estates Phase 2, Amico Properties Incorporated

• Recommendation:
  1. Council adopt the proposed draft conditions for draft plan of subdivision application S-A-01-2019 (County File 37-T-19002) attached as Appendix “1”; and
  2. The proposed draft conditions be submitted to the approval authority, the County of Essex.

8.

Public Presentations

a.

OPP Lakeshore Detachment - Strategic Overview of Policing in the Town of Lakeshore

b.

BFL and DPM Insurance Group - 2020 Insurance Renewal

a.

2020 Insurance Program Renewal

• Recommendation:

  Direct Administration to purchase additional insurance coverage and execute any related agreements, as further described in the report of the Director of Legislative & Legal Services presented at the March 10, 2020 Council meeting.

9.

Delegations

10.

Completion of Unfinished Business

11.

Consent Agenda

a.

February 11, 2020 Council Meeting Minutes

b.

Ministry of Municipal Affairs and Housing - Provincial Policy Statement, 2020

c.

Minister of Infrastructure and Communities - Response regarding Gas Tax Fund

d.

Town of Tecumseh - Climate Change Emergency Declaration

e.

County of Haliburton - Tourism Oriented Destination Signage Fee Increases

f.

County of Prince Edward - Review of Regulations on Consumer Packaging on Single Use Wipes

g.

Municipality of Southwest Middlesex - Bill 156, Security from Trespass and Protecting Food Safety Act, 2019 

h.

Notice of Receipt of Petition - Tellier Road

i.

BIA Board of Management Meeting Minutes for December 2, 2019

j.

BIA Board of Management Meeting Minutes for February 3, 2020

• Recommendation:

  Approve minutes of the previous meeting(s) and receive correspondence as listed on the Consent Agenda.

12.

Reports for Information

a.

Drainage Board Meeting Draft Minutes for February 3rd, 2020

b.

Dog Pound Committee Meeting January 22, 2020 – Draft Minutes

c.

Changes to Special Occasion Permits and the Public Consumption of Alcohol

d.

Sun Protection at the Atlas Tube Centre Splash Pad

e.

Staff Accommodation at Rourke Line Facility

• Recommendation:

  Receive the Report(s) for Information as listed on the agenda. 

13.

Reports for Direction

a.

2019 Drinking Water Annual Reports

• Recommendation:

  Council adopt the attached 2019 Annual Reports as prepared in accordance with the Safe Drinking Water Act, O.Reg 170/03 for the following water service areas:

  1. Lakeshore Water Treatment Plant (WSA) (260091507)
  2. Stoney Point Water Treatment Plant (WSA) (220003396)
  3. Union Water Service Area (220004995)
  4. Tecumseh Water Service Area (060004982)

  And further, that the Annual Reports be made available for public viewing through the Town of Lakeshore website.

b.

2019 Drinking Water Annual Summaries

• Recommendation:

  Council adopt the attached 2019 Annual Summary Reports as prepared in accordance with the Safe Drinking Water Act, O.Reg 170/03 for the following water service areas:

  1. Lakeshore Water Treatment Plant (WSA) (260091507)
  2. Stoney Point Water Treatment Plant (WSA) (220003396)
  3. Union Water Service Area (220004995)
  4. Tecumseh Water Service Area (060004982)

  And further, that the Annual Reports be made available for public viewing through the Town of Lakeshore website.

c.

Request for Designation of Municipally Significant Event – Lighthouse Cove & District Lions Club – June 20, 2020

• Recommendation:

  Designate the Lighthouse Cove & District Lions Club fundraising event, scheduled for Saturday, June 20^th 2020, as “municipally significant”.

d.

Request for Reduction in Facility Use Fees, Libro Community Centre

• Recommendation:

  The Town charge Mr. Wayne Currie the applicable rate for use of the Libro Centre in accordance with the Town’s User Fee By-law, and as further described in the report of the Director of Community and Development Services presented at the March 10, 2020 Council.

e.

Maidstone Museum – Development Charges, Time of Payment

• Recommendation:

  The Corporation of the Town of Lakeshore enter into an agreement with the Maidstone Museum for deferral of the payment of development charges over 2 years, as further described in the report of the Manager of Building Services presented at the March 10, 2020 Council meeting.

f.

Tender Award – One Ton Truck with Mounted Auto Crane

• Recommendation:
  1. Council award the tender for the purchase of a New 2020 F450 4 X 2 Super cab One Ton with mounted Auto Crane from Ken Knapp Ford in the amount of $105,319 plus applicable HST.
  2. The shortfall of $2,175 be funded from the fleet vehicle and equipment reserve account at year end should there be an overall deficit at year end.

g.

Tender Award for a New 2020 Backhoe Loader

• Recommendation:
  1. Council award the tender for the purchase of a new 2020 Backhoe Loader from Fulline Farm & Garden Equipment Ltd in the total amount of $150,400 plus applicable taxes.
  2. The shortfall of $13,050 be funded from the fleet vehicle and equipment reserve account at year end should there be an overall deficit at year end.

h.

Town Hall Office Space Mitigation Measures

• Recommendation:
  1. The Director of Engineering & Infrastructure Services commence the plan to relocate Council Operations to the Libro Community Centre, so additional office space at Town Hall can be renovated to accommodate staff at an estimated cost of $200,000;

  2. Establish the Rourke Line Operational Centre as the interim Emergency Operating Centre upon project completion and addition of standby power; and

  3. Council approve the additional $157,000 amount to be funded from the Facilities lifecycle reserve account to implement the Town Hall renovations, as described in the report of the Director of Engineering & Infrastructure Services presented at the March 10, 2020 Council meeting.

i.

Policy for Traffic Calming Measures

• Recommendation:

  Council adopt the Traffic Calming Measures Petition Policy.

j.

Earth Walk Trail

• Recommendation:
  1. Direct Administration to proceed with the park node design and construction for the Earth Walk Trail improvement program;

  2. Direct Administration to apply for the County Wide Active Transportation System (CWATS) Municipal Partnership Program (2020 intake) for the design and construction of an Earth Walk Trail feature; and

  3. Direct Administration to pursue any possible grant opportunities related hereto.

k.

Revised 2020 Tax Ratios - Schedule “C” to By-Law 133-2019

• Recommendation:

  Adopt amending By-law 23-2020, an amendment to By-law 133-2019 being a By-law to Adopt the Budget Estimates, Tax for Penalty And Interest in Payment for the Year 2020, to reflect the changes to the 2020 tax ratios as described in the report of the Director of Finance presented at the March 10, 2020 Council meeting.

l.

AMCTO Burden Reduction Submission to the Province of Ontario

• Recommendation:

  The Council of The Corporation of the Town of Lakeshore supports the AMCTO’s submission to the Ministry of Small Business and Red Tape Reduction identifying areas that pose a significant burden to local governments, as described in the report of the Manager of Legislative Services entitled “AMCTO Burden Reduction Submission to the Province of Ontario”, presented at the March 10, 2020 Council meeting; and

  Directs the Clerk to send this resolution and report to the Ministry of Small Business and Red Tape Reduction.

14.

Announcements by Mayor

15.

Reports from County Council Representatives

16.

Report from Closed Session

17.

Notices of Motion

a.

Notice of Motion submitted by Councillor Walstedt - Sandbags for Area Flooding

• Recommendation:

  Whereas record high Great Lakes' water levels have already exceeded the record high levels of 2019 and are expected to rise even further; and

  Whereas the municipality wishes to provide assistance to home and business owners who will most certainly experience flooding from these increased lake levels in 2020; and

  Whereas the Town of Tecumseh has a portable multi-sandbag filling machine that initial discussions with the Town indicate Lakeshore may be able to share in its use;

  Therefore be it resolved that Lakeshore contact the Town of Tecumseh as soon as possible to negotiate such use which would enable Lakeshore to have a large supply of filled sandbags available for residents should flooding of properties take place this year.

18.

Question Period

19.

Non-Agenda Business

20.

Consideration of By-laws

a.

By-law 16-2020, Being a By-law to Establish User Fees for Certain Services Provided by the Corporation of the Town of Lakeshore (amended by Council February 11, 2020)

b.

By-law 18-2020, Being a By-law for the Government Drain #2 (Enbridge Bridge)

c.

By-law 20-2020, Being a By-law to amend By-law No. 2-2012, Zoning By-law for the Town of Lakeshore (ZBA-18-2019)

d.

By-law 21-2020, Being a By-law to amend By-law No. 2-2012, Zoning By-law for the Town of Lakeshore (ZBA-2-2020)

e.

By-law 22-2020, Being a By-law to amend By-law No. 2-2012, Zoning By-law for the Town of Lakeshore (ZBA-1-2020)

f.

By-law 23-2020, Being a By-law to Amend By-law 133-2019, a By-law to Adopt the Budget Estimates, Tax Rates and Further to Provide for Penalty and Interest in Default of Any Payment for the Year 2020

g.

By-law 26-2020, Being a By-law to Confirm Proceedings of Council for February 11, 2020.

• Recommendation:

  By-law 18-2020 be read a first and second time and provisionally adopted; and

  By-laws 16-2020, 20-2020, 21-2020, 22-2020, 23-2020 and 26-2020 be read and passed in open session on March 10, 2020.

21.

Adjournment

• Recommendation:

  Council adjourn its meeting at ___ PM.