Municipality of Lakeshore
Regular Council Meeting Agenda

Tuesday, February 16, 2021 at 6:00 P.m. - 9:30 P.m.

Electronically hosted from Council Chambers, 419 Notre Dame Street, Belle River

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1.

Call to Order

2.

Moment of Reflection

3.

Disclosures of Pecuniary Interest

4.

Recognitions

5.

Public Meetings under the Planning Act

6.

Public Presentations

7.

Delegations

8.

Completion of Unfinished Business

9.

Consent Agenda

1.

January 12, 2021 Regular Council Meeting Minutes 

Approval of the minutes was deferred February 2, 2021 pending a request for amendment to resolutions 6-01-2021 and 7-01-2021

2.

February 2, 2021 Regular Council Meeting Minutes

3.

Office of the Prime Minister - High Speed Internet Access

4.

Town of Amherstburg - Bill S-216, an Act to Enact the Modern Slavery Act and the Amendment the Customs Tariff

5.

City of St. Catharines - Universal Paid Sick Days in Ontario

6.

Conmee Township - Criminal Records and Municipal Election Candidates

• Recommendation:

  Approve minutes of the previous meetings and receive correspondence as listed on the Consent Agenda.

10.

Reports for Information

1.

Committee of Adjustment Meeting Minutes – December 9, 2020

2.

Police Services Board Meeting Minutes - September 28th and November 30th, 2020

3.

Lakeshore’s Financial Indicator Review

4.

Shoreline Assistance Loan Program

5.

Council Assignments Monthly Tracking Report - February 2021

• Recommendation:

  Receive the Reports for Information as listed on the agenda.

11.

Reports for Direction

1.

Essex Region Source Protection Committee – Request to Endorse Municipal Representation

• Recommendation:

  Endorse the appointment of Kevin Webb, City of Windsor, to the Essex Region Source Protection Committee.

2.

Accessibility Committee Meeting Minutes November 17, 2020

• Recommendation:

  Approve the use of the 2020 Accessibility Committee budget to purchase customized accessible products such as flags, banner and tablecloth(s) to be used to promote accessibility in Lakeshore up to limit of $2,200.

  Permit an Accessible Flag be flown on either Town Hall or the Atlas Tube Centre on the International Day of Persons with Disabilities – December 3.

  Receive the Accessibility Committee Meeting Minutes of November 17, 2020.

3.

Proposal Award and Tender, Geralyn Tellier Perdu Memorial Park

• Recommendation:

  Award the contract for the Geralyn Tellier Perdu Memorial Playground Structure Project to Henderson Recreation Equipment Ltd. in the amount of $ 84,548.28 plus non recoverable HST to be funded from the Playground Equipment Reserve, as presented in the report at the February 16, 2021 Council meeting.

4.

Tender Award – Mill Street Road Reconstruction and Drainage Improvements

• Recommendation:

  Award the tender for Mill Street Road Reconstruction and Drainage Improvements to Elmara Construction Co. LTD in the amount of $863,684.04 plus HST, as presented in the report at the February 16, 2021 meeting.

5.

Upgrade to Water Meter Read Program

• Direct Administration to proceed with an upgrade to the current water meter reading software and the associated equipment; and,

  Authorize the purchase of the water meter reading software and the associated equipment to be funded from the water reserve at a total cost of $30,350 plus the non-refundable HST.

6.

Gravel Road Conversion Criteria and Amended 10 Year Gravel Conversion Program

• Recommendation:

  Direct Administration to complete the gravel road conversions of Walls Road (from Lakeshore Road 113 to Lakeshore 115), Lakeshore Road 115 (from Walls Road to Rogers Road) and Rogers Road (from Lakeshore Road 115 to West Belle River Road) in 2021 to be funded from the Gravel Road Conversion reserve in the amount of $469,000;

  Adopt the amended 10 year Gravel Conversion program as per the attached with the inclusion of Lakeshore 115 (from Rogers Road to County Road 42) as reassessed, to be completed in 2022 in the amount of $370,000, as presented in the February 16, 2021 Council report.

7.

Monroe Island Interim Agreement

• Recommendation:

  Direct the Clerk to read the execution by-law authorizing the Mayor and Clerk to execute the Monroe Island Interim Servicing Agreement between The Corporation of the Town of Tecumseh and the Property Owners based on the terms and conditions described in the report at the February 16, 2021 Council meeting;

  Direct Administration to prepare a consultation plan and draft a restructuring proposal for consultation with the community and stakeholders as required by Part V of the Municipal Act, 2001, and,

  Direct the Clerk to provide a copy of this report and any accompanying resolution to the Councils for the Town of Tecumseh and the County of Essex and the Property Owners.

12.

Announcements by Mayor

13.

Reports from County Council Representatives

14.

Report from Closed Session

15.

Notices of Motion

1.

Notice of Motion submitted by Deputy Mayor Bailey - Rental of Comber Medical Building

• Recommendation:

  Whereas the Comber Medical Building has been vacant since July 2020;

  And whereas it is desirable to encourage medical-related care to the area;

  Now be it resolved that the Council of the Municipality of Lakeshore direct Administration to complete the necessary repairs to the Comber Medical Building, located at 6405 Main Street;

  That the property be leased for no less than fair market value for a period of three years, with an option to renew for 2 additional 3 year terms; and

  That the Mayor and Clerk be authorized to execute the lease and any amendments thereto, and that the Director of Engineering and Infrastructure Services, in consultation with the Clerk, be authorized to issue any renewal options on behalf of the Municipality.

2.

Notice of Motion submitted by Councillor Kerr - Street Cleaning and Repair By-law

• Recommendation:

  Whereas the Municipality of Lakeshore has no road cleaning and repair by-law;

  Therefore be it resolved that Council direct Administration to draft a street cleaning and repair by-law that incorporates the following items:

  1. The cleaning and repair of a street by any person, where required under this by-law, shall be performed to the satisfaction of the Municipality of Lakeshore including the Ward Councillor.
  2. No person hauling earth, sand, stone or other materials in a street shall load or operate their vehicle so as to permit or cause the contents thereof to fall, spill or be deposited on a street.
  3. No person in charge of a vehicle shall bring that vehicle, or permit it to be brought, upon a street unless there has been removed from the wheels, tires, tracks or treads of that vehicle, any excess mud, clay, lime, and similar material, or any fertilizer or manure that is likely, if not removed, to damage the surface of a street, or be deposited on a street so as to cause an obstruction, nuisance, or dangerous condition.
  4. The Municipality of Lakeshore may remove any mud, clay or other material deposited on a street contrary to the provisions of this by-law and may recover the clean-up costs from development deposit or pursuant to Lakeshore cost recovery.
  5. This by-law does not apply to Municipal-approved salt or de-icing materials or liquids placed on sections of a street to minimize the hazards resulting from slippery conditions.

3.

Notice of Motion submitted by Councillor Kerr - Service Ontario Office

• Recommendation:

  Whereas the Service Ontario office has been removed from Lakeshore;

  And whereas Lakeshore residents now have to go to neighbouring municipalities to receive the in-person services they desire;

  Therefore be it resolved that Council direct Administration to send a letter to Premier Ford and MPP Taras Natyshak requesting that an in-person Service Ontario office be available within the Municipality of Lakeshore boundary area.

16.

Question Period

17.

Non-Agenda Business

18.

Consideration of By-laws

1.

By-law 4-2021, Being a By-law for the 3rd Concession Road Drain (Olsen Bridge)

2.

By-law 15-2021, Being a By-law to Delegate Authority to the Mayor and the Clerk to Execute an Agreement with KELCOM

3.

By-law 16-2021, Being a By-law to Amend By-law 94-2017 being a Comprehensive By-law to Provide Rules Governing the Proceedings of the Council of the Municipality of Lakeshore and the Conduct of its Members

4.

By-law 17-2021, Being a By-law to Confirm Proceedings of Council for February 2, 2021

5.

By-law 18-2021, Being a By-law to Delegate Authority to the Mayor and the Clerk to Execute the Monroe Island Interim Servicing Agreement

• Recommendation:

  By-law 4-2021 be read a third time and adopted; and

  By-laws 15-2021, 16-2021, 17-2021 and 18-2021 be read and passed in open session on February 16, 2021.

19.

Adjournment

• Recommendation:

  Council adjourn its meeting at ___ PM.