Municipality of Lakeshore
Regular Council Meeting Agenda

Tuesday, September 28, 2021 at 5:00 P.m. - 9:30 P.m.

Electronically hosted from Council Chambers, 419 Notre Dame Street, Belle River

1.
Call to Order

2.
Closed Session

Recommendation:
Council move into closed session in Council Chambers at 5:00 PM in accordance with:
1. Paragraph 239(2)(e), (f) and (k) of the Municipal Act, 2001 to discuss litigation affecting the municipality, advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board, relating to the Amy Croft area;
2. Paragraph 239(2)(a) of the Municipal Act, 2001 to discuss the security of the property of the municipality relating to information technology security;
3. Paragraph 239(2)(d) and (f) of the Municipal Act, 2001 to discuss labour relations or employee negotiations and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, relating to a mandatory vaccination policy; and
4. Paragraph 239(2)(d) of the Municipal Act, 2001 to discuss labour relations or employee negotiations relating to collective agreements relating to a paid holiday.

3.
Return to Open Session

4.
Moment of Reflection

5.
Disclosures of Pecuniary Interest

6.
Recognitions

7.
Public Meetings under the Municipal Act

1.
Tax Adjustment under the Municipal Act, 2001, s.357

1.S.357 Writeoffs.pdf

2.Attachment S.357 Report.pdf

Recommendation:
Authorize the reduction of taxes under s. 357 of the Municipal Act, 2001 totaling $16,051.16 for adjustments affecting the 2020, 2021 taxation years, as outlined in the report from Finance Services presented at the September 28, 2021 Council meeting.

8.
Public Presentations

9.
Delegations

1.
Data Backup and Disaster Recovery – Service Levels

1.Data Backup and Disaster Recovery Service Level.pdf

Recommendation:
Authorize a first charge in the amount of $30,000 to the base budget commencing in the 2022 budget to support annualized costs of the proposed data backup and discovery strategy, as presented at the September 28, 2021 Council Meeting.

1.
Gary Walker and Peter Daher, Optimus Tech

10.
Completion of Unfinished Business

11.
Consent Agenda

Recommendation:
Approve minutes of the previous meetings as listed on the Consent Agenda.

1.
September 14, 2021 Regular Council Meeting Minutes

1.Post-Meeting Minutes - RCM_Sep14_2021 - English.pdf

2.
September 16, 2021 Special Council Meeting Minutes

1.Post-Meeting Minutes - Special Council Meeting_Sep16_2021 - English.pdf

12.
Reports for Information

Recommendation:
Receive the Reports for Information as listed on the agenda.

1.
Drainage Board meeting July 5th, 2021

1.Drainage board minutes July 5th, 2021.pdf

2.7 - July. 5 2021 Drainage Board Minutes.pdf

2.
Recruitment Challenges

1.Recruitment Challenges.pdf

13.
Reports for Direction

1.
Short-term Accommodation Rentals – Results of Public Consultation Process

1.Short-term Accommodation Rentals - Results of Public Consultation Process.pdf

2.Appendix A Short term Accommodation Rentals.pdf

Recommendation:
Direct Administration to include a provision in the upcoming Zoning By-law Update to restrict short-term rental accommodations to primary residences only; and

Direct Administration to include resources in the 2022 Budget for education and enforcement relating to noise, parking and property standards by-laws, particularly relating to short-term rental accommodations, as presented at the September 28, 2021 Council meeting.

2.
COVID-19 Resilience Infrastructure Stream Grant – Local Government Intake

1.ICIP - COVID-19 Resilience Infrastructure Stream - Local Government Intake Stream Projects.pdf

2.ICIP COVID Transfer Payment Agreement - Municipality of Lakeshore.pdf

Recommendation:
Direct the Clerk to read By-law 84-2021 authorizing the Mayor and Clerk to execute the COVID-19 Resilience Infrastructure Stream transfer payment agreement for $479,000 during the “Consideration of the By-laws”, as further described in the September 28, 2021 Council meeting report.

3.
A By-law to deem a certain Lot to no longer be a Registered Lot on a Plan of Subdivision (Lot 1, Registered Plan 1568) in the Municipality of Lakeshore

1.Deeming By-law - Lot 1, Registered Plan 1568.pdf

2.Appendix 1-Key Map.pdf

3.Appendix 2-Plan 1568.pdf

4.Appendix 3-Plan of Survey.pdf

Recommendation:
Direct the Clerk to read By-law 79-2021 during the “Consideration of By-laws” in order to deem Lot 1 in Registered Plan 1568 in the Municipality of Lakeshore as no longer forming part of a plan of subdivision, as further described in the report presented at the September 28, 2021 Council meeting.

4.
Subdivision Agreement of the Lakeshore New Centre Estates Phase 3B

1.Subdivision Agreement LNCE Phase 3B.pdf

2.Appendix 1 - Key Map.pdf

3.Appendix 2 12M Plan.pdf

4.Appendix 3 Phasing Plan.pdf

Recommendation:
Direct the Clerk to read By-law 78-2021, during the “Consideration of By-laws” to authorize the Mayor and Clerk to execute a Subdivision Agreement with the Owner of Phase 3B of Lakeshore New Centre Estates.

5.
Tracey Estates Phase 2 Subdivision Agreement

1.Tracey Estates Phase 2 Subdivision Agreement.pdf

2.Appendix 1 Key Map.pdf

3.Appendix 2 Draft Plan.pdf

4.Appendix 3 Tracey Phasing Plan.pdf

Recommendation:
Direct the Clerk to read By-law 77-2021, during the “Consideration of By-laws” to authorize the Mayor and Clerk to execute a Subdivision Agreement with the Owner of Phase 2 of Tracey Estates.

6.
Employee Vaccination Policy for the Municipality

1.MandatoryVaccinationPolicy-ForEmployees.pdf

Recommendation:
Direct the Clerk to read by-law 83-2021 adopting Council Policy - Employee COVID-19 Vaccination Policy, as presented at the September 28, 2021 Council meeting.