Municipality of Lakeshore
Regular Council Meeting Agenda

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Electronically hosted from Council Chambers, 419 Notre Dame Street, Belle River

1.
Call to Order
 

2.
Closed Session
 

  • Recommendation:

    Council move into closed session in Council Chambers at 4:30 PM in accordance with:

    1. Paragraph 239(2)(b) and (d) of the Municipal Act, 2001 to discuss personal matters about an identifiable individual, including municipal or local board employees and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, relating to the 2020 Financial Audit;
    2. Paragraph 239(2)(d) of the Municipal Act, 2001 to discuss advice that is subject to solicitor-client privilege, including communications necessary for that purpose, relating to access to Lake St. Clair for winter recreation;
    3. Paragraph 239(2)(c) of the Municipal Act, 2001 to discuss a proposed or pending acquisition of land by the municipality, relating to County Road 27.

3.
Return to Open Session
 

If the closed session is finished prior to 6:00 PM, Council will continue with the matters listed on the open session agenda and return to the public meetings at 6:00 PM.

4.
Land Acknowledgement
 

5.
Moment of Reflection
 

6.
Disclosures of Pecuniary Interest
 

7.
Recognitions
 

8.
Public Meeting under the Municipal Act, 2001
 

1.
Tax Adjustment under the Municipal Act, 2001, s.357
This item has attachments. 

1.S 357 Tax Adjustments.pdf
2.Schedule A - List of Properties.pdf
3.Schedule B - Applications, Responses and Notice Letters.pdf
  • Recommendation:

    Authorize the reduction of taxes under s. 357 of the Municipal Act, 2001 totaling $7,012.02 for adjustments affecting the 2019, 2020, and 2021 taxation year, as outlined in the report from Finance Services presented at the March 29, 2022 Council meeting.

9.
Public Meetings under the Planning Act
 

1.
Zoning By-law Amendment ZBA-27-2021 – 1431 County Road 31
This item has attachments. 

1.Zoning By-law Amendment ZBA-27-2021 – 1431 County Road 31.pdf
2.Key Plan.pdf
  • Recommendation:

    Approve Zoning By-law Amendment Application ZBA-27-2021 (By-law No. 28-2022) to amend Municipality of Lakeshore By-law 2-2012 to prohibit the construction of a residential dwelling on the remnant farmland located at 1431 County Road 31 (legally described as Part of Lot 14, Concession 4, Rochester, as in R363445, except Part 1 on Plan 12R8827; subject to R586339; subject to an easement in gross over Parts 1-6, inclusive, Plan 12R22390; Town of Lakeshore being all of the Property Identifier Number 75053-0111(LT)) by changing the zoning from Agriculture (A) to Agriculture Zone Exception 1 (A-1) to allow for agriculture uses only, as presented at the March 29, 2022 Council meeting.

10.
Public Presentations
 

1.
Essex Region Conservation Authority - 2021 Annual Report
This item has attachments. 

1.ERCA Annual Report 2021.pdf

Presentation by Chair Tania Jobin, CAO/Secretary-Treasurer Tim Byrne and CFO/Director Finance and Corporate Services Shelley McMullen

11.
Delegations
 

1.
Shoreline Management Plan Final Report (continued from March 15, 2022 meeting)
This item has attachments. 

1.Shoreline Management Plan Draft Report.pdf
2.Attachment 1 – Draft Shoreline Management Plan, dated March 4, 2022.pdf
3.Attachment 2 – What We Heard Report, dated February 22, 2022.pdf
  • Recommendation:

    Adopt the Shoreline Management Plan, as presented at the March 15 and March 29, 2022 Council Meetings; and

    Direct Administration to forward the final report to the Essex Region Conservation Authority and the Lower Thames Conservation Authority for their formal review and adoption.

2.
Wallace Woods Secondary Plan Update
This item has attachments. 

1.Wallace Woods Secondary Plan Update.pdf
2.Attachment 1 - Wallace Woods Secondary Plan Key Map.pdf
3.Attachment 2 – Draft Wallace Woods Secondary Plan Report.pdf
  • Recommendation:

    Direct Administration to conduct public consultation and make the Wallace Woods Secondary Plan documents publicly available for comment, as presented at the March 29, 2022 Council meeting.

12.
Completion of Unfinished Business
 

1.
Consent Agenda
 

  • Recommendation:

    Approve minutes of the previous meetings and receive correspondence as listed on the Consent Agenda. 

1.
February 15, 2022 Regular Council Meeting Minutes
This item has attachments. 

1.Post-Meeting Minutes - RCM_Feb15_2022 - English.pdf

2.
March 7, 2022 Special Council Meeting Minutes
This item has attachments. 

1.Post-Meeting Minutes - Special Council Meeting_Mar07_2022 - English.pdf

3.
Town of Tecumseh - Consideration of Support for Windsor-Essex Workers
This item has attachments. 

1.2022-02-02 Minister of Finance-Essex County Workers.pdf

4.
Town of Tecumseh - Small Business Support in Essex - Windsor
This item has attachments. 

1.2022-02-02 Premier-Essex County-Small Businesses Revised.pdf

5.
Township of Clearview - Funding Support for Infrastructure Projects - Bridge/Culvert replacements in Rural Municipalities
This item has attachments. 

1.2022-02-09 - Funding Support for Infrastructure Projects Bridge and Culvert Replacements.pdf

6.
Town of Bracebridge - Item for Discussion - Hospital Capital Funding
This item has attachments. 

1.2022-02-24 Hospital Funding Motion.pdf

7.
Chair Tom Allwood - Multi-Municipal Wind Turbine Working Group
This item has attachments. 

1.Tom Allwood - Multi-Municipal Wind Turbine Working Group.pdf
2.Noise Audit Status Feb 2022 v3.1.pdf
3.Appendix 2 Complaints.pdf

8.
Municipality of Shuniah - Expansion of Northern Ontario School of Medicine
This item has attachments. 

1.Municipality of Shuniah - Expansion of Northern Ontario School of Medicine.pdf

2.
Reports for Information
 

3.
Reports for Direction
 

1.
ATRC Splash Pad – Exterior Shade Screens and Re-Opening
This item has attachments. 

1.ATRC Splash Pad – Exterior Shade Screens and Re-Opening.pdf
2.Report - Sun Protection at the Atlas Tube Centre Splash Pad.pdf
3.Report - Atlas Tube Recreation Centre Splash Pad - Use, Operations, Lifecycle, Infrastructure.pdf
4.Report - Atlas Tube Recreation Centre - WFCU Pools - Replacement of 22 Windows.pdf
  • Recommendation:

    Direct Administration to proceed with acquiring retractable screens to cover the 22 windows located adjacent to the ATRC Splash Pad and shaded seating in accordance with the Municipal Procurement By-law; and

    When Retractable Screens are in place, reopen the ATRC Splash Pad, all as described in the ATRC Splash Pad – Exterior Shade Screens and Re-Opening report to Council report presented at the March 29, 2022 Council meeting.

2.
Digital Modernization RFP Award
This item has attachments. 

1.Digital Modernization RFP Award.pdf
  • Recommendation:

    Award the RFP for the Digital Modernization Project to Optimus Tech Solutions as the respondent with the highest total score, as presented at the March 29, 2022 Council meeting.

3.
Bulk Water Fill Station - Comber Survey
This item has attachments. 

1.Bulk Water Station Comber Fire Hall Survey_01.pdf
2.Jan 192021 Bulk water fill station.pdf
  • Recommendation:

    Approve the relocation of the bulk water fill station to the Public Works Rochester yard on County Road 31, including decommission of the existing bulk water fill station at the Municipality’s Comber Fire Station, to be included in the 2023 draft budget, all as presented at the March 29, 2022 Council meeting.

4.
Use of Municipal Resources during Election Policy
This item has attachments. 

1.Use of Municipal Resources during Election Policy.pdf
2.Appendix A Use of Municipal Resources during Election policy.pdf
  • Recommendation:

    Approve the Use of Municipal Resources during Election Policy, as presented at the March 29, 2022 Council meeting; and

    Direct the Clerk to prepare the necessary by-law for adoption.

4.
Notices of Motion
 

1.
Deputy Mayor Bailey - Hydro One
This item has attachments. 

1.Deputy Mayor Bailey - Notice of Motion regarding Hydro One.pdf

  • Whereas Hydro One’s Chatham to Lakeshore preferred line cuts through 220 acres of prime employment land situated on the 401 interchange, restricting the use of this land and strongly interfering with the Community of Comber;

    Whereas this engagement done by Hydro One in selecting their preferred route was insufficient;

    Whereas hydro lines in close proximity to residential districts lowers property value and creates health concerns;

    Whereas hydro lines seriously impede farm machinery from operating their GPS equipment;

    Whereas the proposed 2A line chosen by Hydro One affects far more commercial and residential stakeholders than the existing line north of the 401;

    Whereas Council of the Municipality of Lakeshore resolved November 9, 2021 by motion #381-11-2021 that they will only accept an alignment travelling west along the existing Hydro One corridor North of the 401 to the West side of the Rochester Townline Road. From here, travel south to the Substation

    Therefore, be it resolved now that the Council of the Municipality of Lakeshore formally share Motion #381-11-2021 and request the support from the Municipality of Chatham-Kent.

2.
Councillor Walstedt - Accessible Swings
This item has attachments. 

1.Councillor Walstedt - Notice of Motion regarding Accessible Swings.pdf

  • Administration review the accessible swing costs and potential use in Lakeshore Parks.

3.
Councillor Kerr - Lakeview Park
This item has attachments. 

1.Councillor Kerr - Notice of Motion regarding Lakeview Park.pdf

  • Whereas, The Lakeshore Parks Master Plan, the Lakeview Park/West Beach Master Plan recommend a multi-year strategic plan for funding the Regional Park;

    And Whereas, The Waterfront Park Report to Council in September 2020 for $1.5 mil to be put into reserves each year for the next 6 to 8 years;

    And Whereas, Lakeshore Council has not given specific direction to Administration to make a multi-year savings plan;

    Be it resolved that, Council direct Administration to develop a funding model to deliver Lakeshore’s Waterfront Park, to be presented to Council in the draft 2023 Budget with a goal of Constructing first phase in 2023.

13.
Consent Agenda
 

  • Recommendation:

    Approve minutes of the previous meeting and receive correspondence as listed on the Consent Agenda. 

14.
Reports for Information
 

  • Recommendation:

    Receive the Reports for Information as listed on the agenda. 

15.
Reports for Direction
 

1.
Janitorial Services Contract Two Year Extension
This item has attachments. 

1.Janitorial Services Contract Two Year Extension.pdf
  • Recommendation:

    Approve an extension to the existing Janitorial Services Contract for an additional 2-year term with Krautner Janitorial Inc. in the amount of $188,022.78 (including non-recoverable HST), as presented at the March 29, 2022 Council meeting.

2.
Tender Award - Life Cycle Surface Treatment Resurfacing Program 2022
This item has attachments. 

1.Tender award - Life Cycle Surface Treatment Resurfacing Program 2022.pdf
2.Life Cycle Surface Treatment Resurfacing Tender map 2022.pdf
  • Recommendation:

    Award the tender for the 2022 Surface Treatment Resurfacing Program contract to Shepley Road Maintenance Ltd. in the amount of $654,151.84 including applicable HST, as presented at the March 29, 2022 Council meeting.

3.
Ruston Drive North Shoreline Proposed Access Alterations
This item has attachments. 

1.Ruston Drive Shoreline Alterations, Safe Passive Access To The Lake.pdf
2.RUSTON BEACH ACCESS PRESENTATION - MARCH 2022.pdf
  • Recommendation:

    Approve $40,000 including applicable HST to be carried in the 2023 budget to complete the proposed access alterations at the north shoreline at Ruston Drive, as presented at the March 29, 2022 Council meeting.

16.
Announcements by Mayor
 

17.
Reports from County Council Representatives
 

18.
Report from Closed Session
 

19.
Notices of Motion
 

20.
Question Period
 

21.
Non-Agenda Business
 

22.
Consideration of By-laws
 

  • Recommendation:

    By-laws 26-2022, 28-2022 and 30-2022 be read and passed in open session on March 29, 2022.

23.
Adjournment
 

  • Recommendation:

    Council adjourn its meeting at ___ PM.

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