Municipality of Lakeshore
Regular Council Meeting Agenda

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Council Chambers, 419 Notre Dame Street, Belle River

1.
Call to Order

 

2.
Closed Session

 
  • Recommendation:

    Council move into closed session in Council Chambers at ___ PM in accordance with:

    1. Paragraph 239(3.1) of the Municipal Act, 2001 for the purpose of educating and training members in relation to computer software.
    2. Paragraph 239(2)(d), (f) and (k) of the Municipal Act, 2001 for the purpose of discussing labour relations or employee negotiations, advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and positions and plans to be applied to negotiations to be carried on by the Municipality relating to collective bargaining.

3.
Return to Open Session

 

4.
Land Acknowledgement

 

5.
Moment of Reflection

 

6.
Disclosures of Pecuniary Interest

 

7.
Recognitions

 

8.
Public Meetings under the Planning Act

 

9.
Public Presentations

 

10.
Delegations

 

1.
Stoney Point Community Park - Concept Design

This item has attachments. 
1.Stoney Point Park Concept Design.pdf
2.Appendix A - Stoney Point Park Council Presentation.pdf
3.Appendix B - Stoney Point Community Park Concept Plan.pdf
  • Recommendation:

    Approve the Concept Plan as shown in Appendix B for the Stoney Point Community Park;

    Direct Administration to proceed to detailed design for the Stoney Point Community Park based on the approved Concept Plan; and

    Approve the additional detail design and tender for the additional items in the amount of $33,339.07 (including applicable HST) from the Parks Reserve, as presented at the December 12, 2023 Council meeting.

2.
Dedication of Parkland By-law Update – Bill 23

This item has attachments. 
1.Parkland Dedication By-law - update to reflect Bill 23 changes.pdf
2.Attachment 1 Lakeshore Parkland Memo -Final November 20, 2023_.pdf
3.Attachment 2 - By-law 90-2022.pdf
4.Attachment 3 Parkland Dedication Watson Presentation - Dec 12 2023.pdf
  • Recommendation:

    Receive the Watson & Associates Economists Ltd. Parkland dedication Memo entitled “Parks Plan - Parkland Dedication and Payment-in-lieu of Parkland Analysis” dated November 20, 2023 (Attachment 1); and

    Direct Administration with the assistance of Watson & Associates Economists Ltd. to undertake public engagement to review a draft Parkland Dedication By-law to regulate the dedication of parkland or the payment in lieu thereof as a condition of development or redevelopment to implement the changes made by Bill 23, as presented at the December 12, 2023 Council Meeting.

11.
Completion of Unfinished Business

 

12.
Consent Agenda

 
  • Recommendation:

    Approve minutes of the previous meeting and receive correspondence as listed on the Consent Agenda. 

13.
Reports for Information

 
  • Recommendation:

    Receive the Reports for Information as listed on the agenda. 

14.
Reports for Direction

 

1.
2024 User Fee By-Law

This item has attachments. 
1.2024 User Fees .pdf
2.Appendix A - User Fee Schedules.pdf
  • Recommendation:

    Approve the changes to the User Fee schedule, as described at the December 12, 2023 Council meeting; and

    Direct the Clerk to read By-Law 95-2023 during the Consideration of By-laws.

2.
Tender Award for the Purchase of Two (2) Large Fleet Vehicles

This item has attachments. 
1.Tender Award - Purchase - Large Fleet - Two (2) Trucks.pdf
  • Recommendation:

    Award the tender for the purchase of two (2) large fleet vehicles including a 2025 tandem axle cab & chassis with one-way plow and wing and a 2025 single axle cab & chassis with two-way plow and wing, to Carrier Truck Center Inc. in the amount of $774,845.31 (including applicable HST);

    Approve the overage in the amount of $74,845.31 (including applicable HST) to be funded from Vehicles and Equipment Reserves; and

    Approve the disposal of the Public Works Service Truck (Unit #603) in accordance with the Sale of Corporate Vehicles Policy AD-209, returning the applicable disposal funds to the Vehicle & Equipment Reserves, as presented at the December 12, 2023 Council meeting.

3.
North Woodslee RBC Replacement Project - Budget Overage

This item has attachments. 
1.North Woodslee RBC Replacement - Budget Overage.pdf
  • Recommendation:

    ​​Approve the additional tender amount of $102,625.73 (including applicable HST) for supply and install of Rotating Biological Contactor (RBC) Equipment at North Woodslee Wastewater Treatment Plant and approve the unforeseen additional expenses in the amount of $60,593.82 (including applicable HST) for hauling, draining and cleaning the RBC Chamber; and

    Approve the total amount of $163,219.54 (including applicable HST) to be funded from the Wastewater Reserves, as presented at the December 12, 2023 Council meeting.

4.
2024 Reconstruction, Rehabilitation and Gravel Road Conversion Program Direction

This item has attachments. 
1.2024 Reconstruction, Rehabilitiation and Gravel Conversion Program Direction.pdf
2.Attachment 1 - Table A Roads Reserve Contributions and Budget.pdf
3.Attachment 2 Pavement Life Cycle and Condition.pdf
  • Recommendation:

    Continue to support the completion of an updated Roads Needs Study to be undertaken in 2024;

    Approve the budget of $1,900,000 for the Asphalt Road Rehabilitation (asphalt life cycling) in 2024 to complete the rehabilitation of asphalt roadways;

    Approve the budget of $845,200 for the placement of maintenance lifts and life cycling of current surface treated roadways that require rehabilitation in 2024, foregoing the gravel road conversion plan in 2024; and

    Proceed with Option 4) Rehabilitate Patillo Road with no enclosure or widening (cost to be determined), allocating the remaining reserves to complete asphalt road rehabilitation and the required reconstruction projects in 2024, as presented at the December 12, 2023 Council meeting.

5.
Commercial Greenhouse Farm OPA-18 and ZBA- County comments

This item has attachments. 
1.Commercial Greenhouse Farm OPA 18 and ZBA.pdf
2.Attachment 1 – Option 1 Constraint Map.pdf
3.Attachment 2 Correspondence from the County of Essex seeking to meet - OPA 18.pdf
  • Recommendation:

    Direct Administration to meet with the County of Essex and Provincial Ministries to discuss Official Plan Amendment No. 18 to the Municipality of Lakeshore Official Plan and related Zoning By-law Amendment 2-2023 and report back to Council, as presented at the December 12, 2023 Council meeting.

6.
Pier Public Private Partnership Exploration

This item has attachments. 
1.Pier Public Private Partnership Exploration.pdf
2.Appendix A - Marina Public Private Partnership Exploration.pdf
  • Recommendation:

    Direct Administration to undertake the required works to create an Expression of Interest to explore a public-private partnership (P3) model to re-develop the marina and restaurant at Lakeview Park and Pier; and

    Direct Administration to bring back the Expression of Interest prior to public release for approval by Council, all as presented at the December 12, 2023 Council meeting.

7.
7340 Tecumseh Road Development Potential

This item has attachments. 
1.7340 Tecumseh Road Development Potential.pdf
  • Recommendation:

    Direct the Chief Financial Officer to allocate $10,000 from the Economic Development Reserve to begin early feasibility studies for the redevelopment of 7340 Tecumseh Road in partnership with the Windsor Essex Community Housing Corporation, as presented at the December 12, 2023 Council meeting.

8.
Municipal Transit Next Steps

This item has attachments. 
1.Transit Next Steps .pdf
2.Appendix A - Transit Update, November 2023.pdf
  • Recommendation:

    Direct Administration to defer consideration of future transit services for the Municipality until the next iteration of the Transportation Master Plan, as presented at the December 12, 2023 Council meeting.

9.
2022 Year End (Q4) Budget to Actual Summaries

This item has attachments. 
1.2022 Year End (Q4) Budget to Actual Summaries and Transfers.pdf
2.Appendix A - Year End Variances.pdf
3.Appendix B - Policy FN-398 Reserves and Reserve Funds.pdf
  • Recommendation:

    Receive the report regarding the 2022 Year End Variances for the general (taxation funded), wastewater (sanitary sewer) and water funds;

    Approve the taxation-supported surplus of $696,585 for the year ended December 31, 2022;

    Approve a transfer of $642,856 to the Assessment Stabilization Reserve;

    Approve a transfer of $25,500 to the Community Benefit Reserve;

    Approve a transfer of $24,229 to the Insurance Reserve;

    Approve a transfer of $111,021 From the Building Services – Operating reserve fund to transfer the 2022 Accumulated Net Deficit per the draft 2022 Building Services Statement;

    Approve a transfer of $1,720,813 representing a surplus from Water operations for the year ended December 31, 2022 be transferred to the Water Reserve Fund; and

    Approve a transfer of $2,085,659 representing a surplus from Wastewater (sanitary sewer) operations for the year ended December 31, 2022 to the Wastewater (Sanitary Sewer) Reserve Fund, all as described in the December 12, 2023 Council meeting report.

10.
Terms of Reference for Executive Committee

This item has attachments. 
1.Terms of Reference for Executive Committee.pdf
2.Appendix A Terms of Reference for Executive Committee final draft 121223.pdf
  • Recommendation:

    Direct Administration to prepare the necessary by-law to implement the terms of reference for an Executive Committee, as presented at the December 12, 2023 Council meeting.

11.
Lakeshore Flag Protocol Policy Update

This item has attachments. 
1.Lakeshore Flag Protocol Policy Updates.pdf
2.Flag Protocol Policy AD283.pdf
  • Recommendation:

    Direct Administration to update the Lakeshore Flag Protocol Policy to not allow flag raising ceremonies in Lakeshore, as presented at the December 12, 2023 Council meeting.

15.
Announcements by Mayor

 

16.
Reports from County Council Representatives

 

17.
Report from Closed Session

 

18.
Notices of Motion

 

1.
Councillor Santarossa - Pedestrian Crossing at Optimist Park

This item has attachments. 
1.Councillor Santarossa - Notice of Motion - Pedestrian Crossing at Optimist Park.pdf
  • Recommendation:

    Direct Administration to bring forward a recommended solution to develop an interim pedestrian crossing at Optimist Park, on Notre Dame Street in advance of the County Road 22 Corridor Re-Construction. 

19.
Question Period

 

20.
Non-Agenda Business

 

21.
Consideration of By-laws

 
  • Recommendation:

    By-laws 95-2023 and 101-2023 be read and passed in open session on December 12, 2023.

22.
Adjournment

 
  • Recommendation:

    Adjourn the meeting at ___ PM.

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